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Contract Support Administrator

Jobot

Houston, TX

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JOB DETAILS
SALARY
$27–$34 Per Hour
SKILLS
Accounting, Analysis Skills, Billing, Business Operations, Business Support, Communication Skills, Consulting, Contract Management, Cross-Functional, Customer Support/Service, Data Analysis, Dental Insurance, Detail Oriented, Documentation, Documentation Review, ERP (Enterprise Resource Planning), Establish Priorities, Financial Services, Fitness, Flexible Spending Accounts, Food Services, Health Plan, Healthcare, Healthcare Reimbursement, Leadership, Legal, Logistics, Manufacturing, Metrics, Microsoft Excel, Network Administration/Management, Onboarding, Operations Management, Operations Research, Petroleum, Pricing, Problem Solving Skills, Process Development, Process Improvement, Product Support, Reconciliation, Research Skills, Risk, Risk Management, SAP, Scholarship, Supply Chain Operations, Team Player, Time Management, Trading Platforms, Trading Systems, Tuition Fees, Vision Plan
LOCATION
Houston, TX
POSTED
Today
Contract Support Administrator | Trading Operations, Trade Settlement, Reconciliation & Cross-Functional Process Improvement

This Jobot Consulting Job is hosted by: Cheyanne Muller
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $27 - $34 per hour

A bit about us:

A well‑established downstream energy company with a strong presence in the U.S. refining sector. The organization operates multiple large‑scale refineries across key domestic markets and maintains an extensive network of terminals, pipelines, and specialty manufacturing facilities. With a workforce of several thousand employees and significant aggregate crude processing capacity, the company is recognized as a stable, well‑branded supplier within the petroleum industry.

Why join us?
  • Flexible work arrangements, including remote or hybrid setups for qualifying roles, based on business needs
  • Alternative work schedules available in select departments, including a 9/80 option
  • Generous time‑off offerings, including paid vacation, company‑recognized holidays, and caregiver leave
  • Additional paid vacation incentives awarded annually to eligible employees
  • Robust retirement programs featuring a competitive 401(k) match and a traditional pension plan
  • Incentive opportunities tied to individual and company performance
  • Broad health coverage options, including medical, dental, and vision plans with FSA and HSA participation
  • Employer‑provided coverage for sick leave, long‑term disability, and life insurance
  • Programs that support employee wellness, including health rewards initiatives and fitness reimbursements
  • Ongoing professional development through tuition assistance, recognition programs, and scholarships for eligible dependents
  • Access to employee savings and discount programs

Convenient on‑site resources at select locations, such as health services, dining options, fitness facilities, and financial services

Job Details

Support trading and product supply operations by managing trade confirmations, contract administration, reconciliation activities, and operational workflows in a fast-paced energy trading environment. Partner cross-functionally with accounting, product supply, logistics, and external counterparties to ensure accurate trade execution, timely dispute resolution, and operational continuity.

Key Responsibilities:
  • Review, validate, and reconcile physical trade transactions to ensure accuracy from execution through settlement.
  • Generate, process, and manage trade confirmations while resolving discrepancies, pricing issues, and documentation gaps.
  • Monitor contracts, invoices, and trade records within RightAngle, SAP, OpenText, and Excel.
  • Coordinate with internal stakeholders and external counterparties to resolve trade disputes and prevent downstream operational impacts.
  • Support customer and vendor onboarding activities, including documentation review, approval workflows, and account setup.
  • Prioritize and manage multiple concurrent trade reviews, confirmations, disputes, and operational requests in a deadline-driven environment.
  • Conduct operational research, reporting, backlog analysis, and ad hoc projects for leadership.
  • Identify process inefficiencies and recommend workflow improvements to enhance accuracy, compliance, and productivity.
  • Maintain critical business operations during periods of limited staffing, holidays, and high-volume trading activity.
  • Track and report operational risks, outstanding issues, and exceptions that could impact trade settlement or business performance.

Qualifications:
  • Experience supporting trading, product supply, commodities, energy, or supply chain operations.
  • Knowledge of trade confirmations, contract administration, invoicing, reconciliation, and dispute resolution processes.
  • Strong analytical and problem-solving skills with exceptional attention to detail.
  • Ability to work independently and effectively manage competing priorities in a fast-paced environment.
  • Advanced communication skills with the ability to collaborate across departments and with external business partners.
  • Proficiency in Microsoft Excel and enterprise systems such as RightAngle, SAP, or similar ERP/trading platforms.

Preferred Skills:
  • Trading & Product Supply Operations
  • Trade Confirmations & Dispute Resolution
  • Contract Administration
  • Operational Risk Management
  • Process Improvement
  • Data Analysis & Reporting
  • Cross-Functional Collaboration
  • Workflow Optimization
  • ERP & Trading Systems (RightAngle, SAP, OpenText)
  • Stakeholder Communication

Key Success Metrics:
  • Accuracy of trade confirmations and contract records
  • Timely resolution of trade discrepancies and disputes
  • Reduction of operational risk and settlement issues
  • On-time completion of onboarding and documentation processes
  • Process improvement and workflow efficiency gains
  • Consistent support of business-critical trading operations under tight deadlines


Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

Ready to find a good job? Create your profile today at Jobot.com 🤖

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com

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