The Contract Support Specialist plays a vital support role within the contracting and procurement process, assisting the Contracting Officer (KO) in the preparation, drafting, and effective management of various contracts. This position requires providing both administrative and technical support throughout the complete contract lifecycle (“cradle to grave”), ensuring strict adherence to all relevant laws, regulations, and organizational policies. The Contract Support Specialist’s contributions are fundamental to efficient procurement operations and the successful execution of logistics-focused contracts between entities such as the United States and partner organizations. Key Responsibilities: • Contract Lifecycle Support:
Assist the KO throughout every phase of the procurement process, from the initial planning and requirements assessment to contract execution, administration, and closeout.
• Logistic Support Agreements Management:
Provide specialized administrative and technical support for a variety of logistic support agreements, with a particular emphasis on contracts such as Acquisition and Cross-Servicing Agreements (ACSA) and Mutual Logistics Support Requests (MLSR).
• Drafting & Document Preparation:
Prepare, review, and edit draft contract documents, agreements, and related correspondence, ensuring accuracy and compliance with regulatory requirements.
• Regulatory Compliance:
Support the KO in ensuring all contracting actions meet applicable federal laws, department guidelines, and established procurement procedures.
• Facilitation & Coordination:
Organize and facilitate meetings, discussions, and related engagements to clarify requirements, resolve issues, and support the progression of logistics agreements.
• Administrative Recordkeeping:
Maintain detailed and orderly records of contract actions, correspondence, performance data, and compliance documentation in support of audits or reviews.
• Supportive, Not Inherently Governmental:
While providing critical assistance, refrain from inherently governmental activities such as making final contract decisions, obligating funds, or signing contracts—responsibilities that rest solely with the KO.
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