Contractor - Administrative Assistant

IMCS Group Inc

Malvern, PA

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JOB DETAILS

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Cross-Functional, Detail Oriented, Executive Assistant Skills , Expense Management, Expense Tracking, Forecasting, Interpersonal Skills, Leadership, Logistics Management, Microsoft Office, Office Equipment, On Site Support, Onboarding, Plan Meetings, Relationship Management, Sales Management, Time Management, Travel Planning, Videoconferencing

LOCATION

Malvern, PA

POSTED

30 days ago

Executive Administrative Support:

Seeking a high-performing, detail oriented administrative professional to support a wide range of administrative activities for a team of executives in a fast-paced, outcome-oriented transformation environment. Executive Assistant provides support and assistance to executives to optimize outcomes and improve crew and client outcomes. Drives a wide range of administrative and executive support functions and activities.

The qualified candidate s duties and responsibilities include:

" Represent the leader and division to internal and external stakeholders through in-person, virtual and written communications.
" Set and managing the calendars and daily schedules of leadership team, requiring deep relationship management and collaboration with other admins to schedule meetings.
" Manage and coordinating travel (ie booking trains, flights and hotels) and owning end-to-end expense management.
" Coordinate large cross-functional meetings and events across subdivisions, external vendors across time zones and geographies (including logistical and digital onsite support e.g., videoconferencing, in-office equipment etc.)
" Plan weekly staff meetings, quarterly offsites and quarterly town hall meetings. Send agendas via email, coordinate guests, and occasionally craft materials.
" Support crew member and contractor onboarding, and logistics management, including space planning
" Order and inventory department office supplies as needed. Monitors expenditures.
" Participates in special projects and performs other duties as assigned

Qualifications:
" High school diploma or an equivalent combination of training and experience; Associate degree preferred
" Three to five years administrative and / or corporate business experience
" Advanced proficiency in MS Office 365 and other forecasting, planning tools
" Self-started with a high degree of comfort with constant change and ambiguity and an ability to work effectively under tight deadlines
" Strong EQ, interpersonal and relationship management skills with a demonstrated ability to communicate across a variety of stakeholders (Senior Staff, Executive Leaders, External Vendors, Crew)
" Highly adaptive, team-first mindset and working style, with the ability to influence and collaborate across teams

About the Company

IMCS Group Inc

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