CEP Event Planner / Contractor (Draft)
Conference and Event Planning (CEP) has an exciting opportunity for an Event Planner, Specialist who can plan and execute world class event experiences varying in goals, size, and audience. This role requires a strong formal corporate event planning background with experience in venue sourcing, contract negotiations, room setup, food and beverage, entertainment, vendor management, AV and budget oversite experience. Strong organizational skills and experience working with senior stakeholders is also preferred.
This role requires a strong ability to drive outcomes and to cultivate differences by welcoming diverse perspectives and solutions in a fast-paced environment. This person should exude a growth mindset, be a proactive and strategic thinker with the ability to persist in the face of challenges and setbacks.
If you are interested in joining the CEP family and being part of a highly functioning, self-motivated team of event professionals that keep raising the bar in all aspects of the role, then this could be the perfect role for you.
This role:
" Independently coordinates the logistics for meetings and events varying in complexity and size. Works under the general direction of marketing to execute the vision and goals of the event.
" Consults with senior leaders to define event goals, business objectives, and target audiences. Assists decision makers in planning and troubleshooting pre-event, day-of event, and post-event.
" Tracks event budget and discusses with event sponsors and managers as budgetary concerns arise.
" Tracks and communicates post-event reporting and follow-up activities to appropriate parties. Gathers pre- and post-event data for analysis. Consults with leaders to make event-related business decisions using data reports, anecdotes, and industry best practices as appropriate.
" Delivers clear, timely, and accurate communications on conference and event status and issues regularly to stakeholders, including leaders, team members, and senior managers.
" Independently coordinates and proposes solutions to meeting and event issues.
" Assists team with the identification, evaluation, and resolution of meeting and event obstacles. Elevates items of high concern to senior management and recommends courses of action.
" Fosters effective communication and partnership with external partners. Liaises between internal and external partners as needed.
" Ensures *** protocol is followed throughout any administrative or logistical activities. Surfaces issues to appropriate parties proactively.
" May informally coach less experienced meeting and event planning and communications crew to build team expertise and capacity.
What it takes:
" Extensive formal Corporate Event planning
" 5-10 years related work experience.
" Undergraduate degree or equivalent combination of training and experience.
" 6+ months contract time.
" Ability to travel 10-20% (domestically).
MUST HAVE C-VENT EXPERIENCE