Contractor-Operations-Hourly

LanceSoft Inc

New York, NY

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JOB DETAILS

SALARY

$50–$55 Per Hour

SKILLS

Administrative Skills, Board Meeting, Budget Management, Budget Reporting, Calendar Management, Communication Skills, Detail Oriented, Editing, Establish Priorities, Event Management, Expense Reporting Software, Expense Reports, IT Procurement, Logistics Management, Mail Processing, Manage Agenda, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Multitasking, Organizational Skills, People Management, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Record Keeping, Regulations, Relationship Management, Sales Management, Schedule Development, Team Lead/Manager, Time Management, Travel Planning, Videoconferencing, Willing to Travel, Writing Skills

LOCATION

New York, NY

POSTED

30+ days ago

Calendar Management Diligent, pro-active management of complex agenda and setting of meetings across all time zones " Schedule, track client meetings and support, including Board and Regulatory meetings " Domestic and International Travel arrangements, expense claims, expedited travel services " Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls " Preparation and coordination of departmental meetings, events, and Town Halls. " Creating, editing and preparing emails, organization charts and presentations. " Managing logistics/schedules for visitors and supporting senior executives during their visits. " Management of incoming and outgoing communications " Maintain and create e-mail distribution lists in Outlook " Completion of any reasonable projects or tasks, as requested by management. " The staff member will make use of several application systems including: o iValua/MyPortal Supplies and IT Procurement. o MyIAM Approve Identity & Access Rights to various platforms on behalf of Manager o Concur Travel scheduling, expense reporting, and review of Manager s direct reports expense submission for approval. o Outlook o Microsoft Office Suite Classification : Internal Administrative and Organizational Support " Manage scheduling and calendar management for executives. " Arrange travel arrangements, accommodations, and itineraries. " Prepare documents and presentations for board or client meetings. " Maintain records and ensure confidential files are organized. " Handle expense reports and budget tracking. " Communication and Relationship Management " Act as the first point of contact for internal and external stakeholders. " Draft and edit emails, letters, and correspondence with strong written communication skills. " Coordinate information flow between departments to maintain clarity and alignment. Project and Workflow Coordination " Oversee multiple projects simultaneously and track progress toward milestones. " Assist with event planning and team initiatives. " Improve workflow efficiency through organization and clear prioritization. These responsibilities require exceptional organizational skills, time management, and attention to detail traits that transform a good assistant into a great one. Hard Skills " Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal Supplies/Concur and IT Procurement). " Experience with project management and expense reporting software. " Competence in calendar management, travel arrangements, and administrative support systems. Soft Skills " Strong written and verbal communication. " Adaptability under pressure and problem-solving mindset. " Collaboration with senior executives, team members, and clients. " High degree of organizational skills and time management.

About the Company

LanceSoft Inc

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2000

WEBSITE

http://www.lancesoft.com/

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