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Contractor Services Coordinator

Bee Talent Solutions

Bellevue, WA

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JOB DETAILS
SALARY
$37–$74 Per Hour
SKILLS
Analysis Skills, Atlassian JIRA, Billing, Business Administration, Communication Skills, Contract Analysis, Contract Management, Contract Negotiation, Cost Control, Cross-Functional, Data Analysis, Data Collection, Data Quality, Database Report Tools, Decision Support, Documentation, Expense Analysis, HRIS/HRMS, Human Resources, Maintain Compliance, Oracle, Organizational Skills, Payment Processing, Performance Analysis, Performance Management, Performance Metrics, Performance Reviews, Power BI, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Procurement Management, Project Tracking, Project/Program Management, Purchase Orders, Purchasing/Procurement, Record Keeping, Reporting Dashboards, Reporting Skills, Supply Chain Management, Tableau, Team Player, Technical Recruiting, Time Management, Time Tracking, Trend Analysis, Workforce Management, Writing Skills
LOCATION
Bellevue, WA
POSTED
30+ days ago
Our client is seeking a Contractor Services Coordinator who will play a crucial role in supporting the effective management of our contractor workforce. This position is responsible for coordinating various aspects of contractor services management, with a focus on the procurement process and purchase order management, while also providing analytical insights to optimize contractor utilization and cost management.

Tasks
  • Purchase Order Management:
    • Work closely with procurement on Purchase Orders (POs) for contractor services, ensuring accuracy of information and compliance with procurement policies.
    • Track POs throughout their lifecycle, from issuance to closure, monitoring key milestones and approvals.
    • Serve as the primary point of contact for inquiries and issues related to contractor POs, facilitating communication between procurement and technical representatives.
    • Maintain accurate records of all contractor-related POs and associated documentation in relevant systems.
    • Monitor adherence of Project responsibilities with respect to Contractor roles including, but not limited to, timely support of timecards and cost code distribution.
  • Contract and Performance Management:
    • Maintain accurate records of contractor information, contracts, and performance evaluations in relevant systems.
    • Monitor contractor time and expenses against POs, ensuring accurate invoicing and payment processing.
  • Spend and Performance Analysis:
    • Gather and analyze data on contractor spend, performance, and utilization across the organization, with a focus on PO-level analysis.
    • Develop reports and dashboards to provide insights into contractor trends, identify cost-saving opportunities, and support strategic decision-making related to contractor procurements.
    • Analyze contractor performance metrics to identify areas for improvement and provide recommendations to hiring managers and technical representatives.
  • Process Improvement:
    • Support the development and implementation of contractor management policies and procedures, with a focus on streamlining the PO process and improving efficiency.
Key Qualifications and Skills
  • Bachelor's degree in Business Administration, Supply Chain Management, Human Resources, or a related field.
  • 3+ years of experience in a coordinator or analyst role, with demonstrated experience in procurement and contractor management.
  • Strong understanding of procurement processes, purchase order management, and contract negotiations.
  • Proficient in data analysis and reporting tools (e.g., Excel, Power BI, Tableau).
  • Experience with human resource information systems (HRIS), procurement systems, or contractor management systems is a plus.
  • Experience with Oracle and Atlassian tools such as Confluence and JIRA is a plus.
  • Demonstrated experience working with highly multidisciplinary and matrixed teams.
  • Strong organizational, analytical, and problem-solving skills required.
  • Excellent oral and written communication skills.
  • The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.

About the Company

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Bee Talent Solutions

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