Contracts Administration & Compliance Coordinator

Contracts Administration & Compliance Coordinator

woodcons.com

Location: Annapolis Junction, Maryland, USA

Job Type: Full-Time

Shift: Day

Telework: None

Salary Range: $75,000 to $100,000 per year, commensurate with experience and qualifications.

Contract Administration

• Administer and maintain prime contracts, subcontracts, task orders, and contract modifications.
• Review and process contractual documents, funding actions, modifications, and customer correspondence.
• Maintain contract files and ensure documentation is complete, current, and audit-ready.
• Track contract periods of performance, option periods, deliverables, reporting requirements, and key milestones.
• Coordinate with internal stakeholders to ensure contractual actions are executed in a timely manner.

Compliance & Risk Management

• Review contract clauses, flow-down requirements, and compliance obligations.
• Support proposal reviews by identifying contractual risks and compliance considerations prior to submission.
• Monitor contract requirements to ensure organizational compliance with customer obligations.
• Assist with contract audits, reviews, and compliance assessments.
• Support GSA Schedule administration and compliance activities, if applicable.

Contract Portfolio Visibility

• Develop and maintain contract status dashboards and portfolio reporting tools.
• Monitor contract funding, burn rates, utilization, and revenue realization.
• Track and report contract health indicators, including funding levels, period-of-performance status, and contract risks.
• Coordinate 75% burn notifications and other customer-required reporting activities.
• Provide leadership with timely visibility into portfolio status and emerging issues.

PMO & Operational Support

• Support the PMO with contract-related reporting and portfolio management activities.
• Coordinate contract startup, transition, and closeout activities.
• Assist with maintaining contract data within company systems and reporting tools.
• Collaborate with Program Controls, Finance, and Operations to ensure data accuracy and consistency.

Process Improvement

• Identify opportunities to improve contract administration processes, reporting, and visibility.
• Support implementation of new tools, dashboards, and workflow improvements.
• Contribute to the development of scalable contract administration and compliance practices.

Education

• Bachelor’s degree in a relevant field.

Required Qualifications

• Minimum of five (5) years of experience in federal contract administration, subcontract administration, or related government contracting functions.
• Working knowledge of the Federal Acquisition Regulation (FAR).
• Experience administering federal contracts, task orders, subcontracts, and contract modifications.
• Experience supporting contract compliance activities and maintaining contract documentation.
• Strong organizational, analytical, and problem-solving skills.
• Demonstrated ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to work independently while collaborating across multiple functional teams.

Preferred Qualifications

• Experience supporting Intelligence Community (IC), Department of Defense (DoD), or civilian federal agency contracts.
• Experience with Deltek Costpoint or similar government contractor ERP systems.
• Experience developing contract status reports, dashboards, and portfolio visibility tools.
• Experience supporting contract funding tracking, utilization monitoring, and revenue capture activities.
• Experience administering GSA Schedule contracts.
• Familiarity with contract closeouts, option exercises, CPARS support, and subcontract administration.
• Knowledge of government contractor compliance requirements and audit readiness practices.
• Active security clearance or eligibility to obtain a clearance.

Fringe Benefits:

• Health Insurance: Comprehensive medical, dental, and vision plans.
• Retirement Plan: 401(k) with company match.
• Paid Time Off: Generous PTO policy including vacation, sick leave, and holidays.
• Professional Development: Opportunities for training, certifications, and career advancement.
• Work-Life Balance: Flexible work schedules and remote work options.
• Wellness Programs: Employee assistance programs, wellness initiatives, and gym membership discounts.

Why Join Us?

• Career Growth: Take advantage of professional development opportunities and career advancement. As a vital part of impactful projects, you will have the chance to drive innovation and shape the future of government systems engineering.

• Supportive Environment: Work in a collaborative and flexible environment that values work-life balance. Join a team of top-tier professionals and engage in dynamic, cross-functional collaboration. Your strategic mindset and proactive approach will be highly valued and supported.

• Competitive Compensation: Enjoy a competitive salary and comprehensive benefits package. We recognize and reward your expertise and dedication to excellence.

WOOD is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.