Contracts Administration Specialist - In-Person | Schulte Hospitality Group

Schulte Hospitality Group is seeking a dynamic, service-oriented Contracts Administration Specialist to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team!

What's in it for you? When you join SHG you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! SHG provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:

Work Today, Get Paid today, with Daily Pay!

Free Telemedicine and Virtual Mental Health care access for All Associates starting day one!

Multiple Health Insurance and Life Insurance options

401k Plan + Company Match

Paid Time Off

Holiday Pay

Pet Insurance

Employee Assistance Program

Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!

Our Company: Schulte Hospitality Group is a division of Schulte Companies, a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

Position Purpose - Evaluate contracts received from various sources, obtain related Certificates of Insurance, coordinate approval of contracts, issue completed contracts to applicable parties, input contract data in tracking system and file related documentation electronically. Work with various teams regarding acquisition & divestiture processes. Complete additional departmental responsibilities, as assigned. Ideal candidate would have a strong customer service focus with a keen sense of urgency and commitment to executional excellence, accountability and team work; would be self-motivated and detail oriented; able to work on multiple projects at one time in a fast-paced environment; have a desire to read, evaluate and process contracts on a daily basis; willing to commit the hours to complete the job at hand; and flexible to changing priorities.

JOB DUTIES AND RESPONSIBILITIES

• Manage the full contract lifecycle for a growing portfolio of hospitality properties, ensuring timely review, execution, renewal, and archival of agreements.
• Maintain and optimize the company's contract management system by ensuring contracts, amendments, and supporting documentation are organized, accurately indexed, and easily retrievable.
• Perform routine contract audits to validate data integrity, ensure contract completeness, identify missing or expired agreements, and maintain compliance with company standards.
• Lead ongoing contract cleanup and organization initiatives to improve reporting accuracy, searchability, and operational efficiency across the contract repository.
• Leverage artificial intelligence tools and emerging technologies to streamline contract administration, improve data extraction and analysis, automate routine processes, and enhance overall team productivity.
• Partner with Legal, Operations, Risk Management, Finance, and other business stakeholders to facilitate contract execution and ensure compliance with company policies.
• Monitor contract expiration dates, renewal terms, insurance requirements, and key obligations, proactively communicating upcoming deadlines to business partners.
• Develop and maintain contract templates, standard operating procedures, and documentation to support consistency and process improvement.
• Generate reports and dashboards related to contract status, audit findings, system utilization, and portfolio metrics for leadership.
• Assist with due diligence activities for acquisitions, dispositions, and new management agreements by organizing and auditing contract documentation.

EDUCATION AND EXPERIENCE

• Bachelor's degree in Business Administration, Legal Studies, Hospitality Management, or a related field preferred. Equivalent work experience considered.
• Two (2) or more years of experience in contract administration, contract management, legal support, compliance, or a related business function.
• Experience working with Contract Lifecycle Management systems or document management platforms preferred.
• Strong organizational skills with the ability to manage large volumes of contracts and documentation while maintaining exceptional attention to detail.
• Experience conducting document reviews, contract audits, or data validation activities preferred.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience utilizing AI tools or emerging technologies to improve workflow efficiency and automate routine administrative tasks is preferred.
• Strong analytical, problem-solving, and critical thinking skills with the ability to identify process improvement opportunities.
• Excellent verbal and written communication skills with the ability to collaborate effectively across corporate departments, hotel operations, vendors, and property owners.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced, growing hospitality environment.
• Experience supporting acquisitions, divestitures, or multi-location operations is a plus.
• Demonstrated commitment to confidentiality, professionalism, and delivering high-quality customer service.

KNOWLEDGE, SKILLS AND ABILITIES

• Extremely detail-oriented
• Strong organizational, verbal and written communication skills
• Ability to multi-task, self-direct and self-pace
• Ability to maintain a high level of confidentiality
• The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process.
• Schulte Hospitality Group is an Equal Opportunity Employer.