JOB ANNOUNCEMENT
CONTRACTS ADMINISTRATOR
Department of Family and Support Services
Number of Positions: 1
(additional vacancies possible pending budget approval)
Starting Salary:$121,688.00
Applications for this position will be accepted until 11:59pm CDT on 05/27/2026
Under direction, manages and directs the development, processing and administration of procurement and contract management functions for the Department of Family and Support Services and performs related duties as required
ESSENTIAL DUTIES
Implements procurement and delegate agency contracting policies and procedures
Assigns and reviews the work of staff to ensure compliance with standards and procedures established by the Department of Procurement Services (DPS)
Directsthe development of new RFPs in the addition toconducting the research and development of end user requirements and specifications for Requests for Proposals (RFPs) and bids to be advertised
Directs staff in working with department managers to draft contract specifications, compile contract documents and negotiate terms and conditions with vendors, when applicable
Negotiates or drafts contracts for professional services evaluation committees
Drafts evaluation criteria for RFP evaluation committees
Serves as a voting member of evaluation committees for department specific and citywide RFPs
Oversees the negotiation and monitoring of disadvantaged, minority and women owned business enterprise (DBE/MBE/WBE) programs
Supervises staff responsible for the preparation, processing and compiling of delegate agency contracts
Maintains a contract database to manage the expiration and renewal of contracts in a timely manner to avoid service interruption to the department
Reviews completed contract packages for appropriateness, completeness and conformance to established policies and standards and forwards to oversight departments for approval
Directs the review of bids submitted by vendors and the selection of the lowest responsible bidder
Confers with staff on the effectiveness of contract terms and conditions, renegotiates requested changes with vendors and prepares contract amendments
Represents the department on contracts, provides justification for non-competitive bid requests and attends Non-Competitive Review Board (NCRB) meetings
Reviews, negotiates, and monitors contractual agreements to ensure the efficient acquisition of equipment, materials, products, and services for a department (e.g., non/construction, sewers, capital projects)
Monitors vendor performance to ensure compliance with contract terms and conditions
Resolves vendor compliance issues and escalates to appropriate parties when necessary
Analyzes and evaluates bid specifications, tests, reports, and other relevant data
Monitors contract award process
Conducts research and benchmarking to identify contracting opportunities that will increase or improve department operating efficiencies
Acts as a liaison to DPS, vendors and departments involved in the contract process to expedite or resolve problems
Confers with the Law Department, Risk Management andDTIto ensure that specifications and contracts are consistent with City and State statutes, ordinances and policies
Oversees the maintenance of contract records and files
Reports on the status of contracts and budgetary reports relative to contract spending
Prepares financial status reports for capital improvement projects
Prepares letters, memoranda and other correspondence or edits staff correspondence for submission to department executive staff
Develops, coordinates, and finalizes complex contractual funding and financing arrangements
Verifies the delivery and receipt of contracted products and services
Monitors staff productivity levels to ensure continuity of services and commodities for department operations
Attends and conducts pre-bid conferences, bid openings, delegate agency roundtables, and potential vendor site visits, as needed
Leads the development of new functionality in the contract databases
Reviews and verifies contract data in the contract database is accurate and regularly maintained
Collaborates on the implementation of new data analytics platforms related to the contract data
Develops and lead training for internal staff and for external stakeholders
Location: 1615 West Chicago Avenue
Days: Monday - Friday
Hours: 9:00 am – 5:00 pm
THIS POSITION IS EXEMPT FROM THE CAREER SERVICE
Graduation from an accredited college or university with a Bachelor’s degree plus five years of work experience in the development and administration of vendor procurement/grant contracts, lifecycle contract management databases, and data visualizations of contract data, OR
Graduation from an accredited college or university with a Master’s degree plus four years of work experience in the development and administration of vendor procurement/grant contracts, lifecycle contract management databases, and data visualizations of contract data.
Selection Criteria
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral part of the interview will be selected.
For Information on our employees benefits please visit our benefits website at: Click Here
For Information on our salary and title structure visit our classifications website at: Click Here
APPLICATION EVALUATION: Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processesclick here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Opportunity and Military Friendly Employer and Fair Chance Employer
City of Chicago
Brandon Johnson, Mayor