Contracts Administrator II

Overview

The Contracts Administrator II supports pre-award, post-award, and operational activities for SSBU projects across one or more subsidiaries under the Contracts Manager’s guidance.

Supports mid-level projects and contracts, including GSA Schedules, cost-reimbursable contracts, and those involving construction or infrastructure. Compared with a Contracts Administrator I, the Contracts Administrator II works more independently, owns their portfolio, and needs less oversight. They also have a stronger grasp of Federal regulations and can address complex issues clearly.

*This position is hybrid, two days a week in our Chantilly, VA office*

Responsibilities

 Pre-Award

• Provide contracts administration support to Federal, State, and commercial proposal submissions.
• Specific responsibilities include, but are not limited to:
• Draft, and with the as-needed support of the Contracts Manager and General Counsel, negotiate Non-Disclosure Agreements and Teaming Agreements for opportunities.
• Review Request for Proposals (RFPs), Request for Quotes (RFQs), and other types of solicitations for pertinent Federal Acquisition Regulations (FAR) and client requirements that may impact operations or project implementation, due dates, Representations & Certifications (Section K), and submission requirements. Informs Contracts Manager of identified items and advises BD team on those items.
• Circulate RFTOPs within internal IDIQ management team.
• Manage filing and organization of solicitation documents in SharePoint.
• Drafts contracts-specific Questions & Answers (Q&A) for solicitations, if allowed.
• Coordinates support of Business Services Team through the Support Center.
• Submits Q&A and final proposal (Technical and Business) to client.
• Represent organization to client and partners.
• Drafts and administers any subcontractor or partner RFPs or RFQs.
• Coordinates review and approval of partner business proposals amongst internal team members.

Post-Award

• Manages assigned contracts, and associated subcontracts, for program managers and corporate staff.
• Supports kick off and closeout of Awards.
• Reviews and responds to contract modifications, secures internal review and signatures.
• Drafts and submits Requests for Equitable Adjustments (REAs) and Requests for Equitable Pricing Adjustments (REPAs) using provided guidance and templates.
• May complete GSA Schedule reporting and manage actions in eMod and eOffer.
• Communicates on behalf of the organization with the client/customer, seeking input and advice where necessary.
• Maintains accurate and complete contract files and database entries for Awards.
• Works with the Contracts Manager to advise project teams and SSBU staff on solutions to implementation challenges and answer questions regarding Federal regulations and contract requirements.
• Types and designs general correspondences, memos, charts, tables, and business plans.

Operational Support

• Work across teams to provide solutions and recommendations, including but not limited to Operations, Finance, Procurement, and Senior Management.
• Provide coverage for colleagues’ portfolios during an absence or PTO.
• Support Contracts Manager with special projects as assigned.
• Handles confidential and non-routine information.
• Organizes and prioritizes large volumes of information.
• Other duties as assigned.

Qualifications

•  BS/BA degree in business related field preferred.
• 3-5 years of experience in the administrative/project/contract administration field; background working within a government contractor preferred.
• Substitution of additional relevant education and/or experience for stated qualifications may be considered.
• Must be able to work flexible hours to include weekends and holidays if needed.
• Must possess and maintain a valid state driver's license.
• Must be eligible to obtain and maintain a DoD Secret clearance.

Knowledge, Skills and Abilities:

• Effective oral and written communication skills.
• Ability to organize and prioritize work.
• Must have the ability to make recommendations to effectively resolve problems or issues, by using judgment that is consistent with standards, practices, policies, procedures, regulation, or government law.
• Skill in operating a personal computer and standard office equipment.
• Must have proficiency in a variety of computer software applications in word processing, spreadsheets, database, MSWord, Excel, Access, PowerPoint, and Outlook.
• Ability to provide varied technical and administrative expertise; use initiative and sound judgment within established guidelines; organize, coordinate, and prioritize a variety of assignments with varying deadlines; work effectively under pressure with frequent interruptions; handle difficult, confidential, and sensitive assignments; organize and maintain a variety of confidential records, reports and files.