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Contracts Administrator II

Johnson Service Group

Oxnard, CA

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JOB DETAILS
SALARY
SKILLS
Aerospace and Defense, Analysis Skills, Business Analysis, Business Development, Change Requests/Orders, Commercial Real Estate, Communication Skills, Continuous Improvement, Contract Analysis, Contract Creation, Contract Management, Contract Negotiation, Contract Processing, Contract Requirements, Contract Review, Corporate Policies, Corrective Action, Cost Estimates, Cross-Functional, Customer Relations, Customer Satisfaction, Customer Support/Service, Customer/Client Research, Decision Support, Demand Forecasting/Planning, Detail Oriented, Documentation, English Language, Finance, Government Contracts, Government Regulations, Intellectual Property (IP), Leadership, Maintain Compliance, Manual Dexterity, Manufacturing, Mathematics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Negotiation Skills, OEM (Original Equipment Manufacturer), Office Equipment, Operational Audit, Oracle, Order Processing, Organizational Skills, Performance Analysis, Performance Management, Performance Metrics, Physical Demands, Policy Development, Presentation/Verbal Skills, Printers, Procedure Development, Process Improvement, Purchase Orders, Quality Metrics, Request for Proposals (RFP), Risk, Risk Analysis, Root Cause Analysis, Sales Forecasting, Sales Support, Scorecarding, Supply Chain, Support Documentation, Technical Publications, Time Management, Writing Skills
LOCATION
Oxnard, CA
POSTED
1 day ago

Johnson Service Group is a nation-wide staffing company is looking for a Contracts Administrator II with 5–7 years of Progressive experience in contracts administration, including negotiation of commercial and government contracts. This is a Temp-Direct job for an Aircraft company in Oxnard, CA.

Pay Rate: $55.00 HR

SUMMARY
Responsible for intermediate administration of customer contracts to ensure contractual compliance, protection of company interests, and achievement of business objectives. Leads complex proposals and contract activities, supports negotiations and proposals, manages contract performance, and Collaborates with Business Development, Finance, Supply Chain, Engineering, Quality and Operations to review and process quotations, contracts, customer support, and related documentation.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
  • Reviews, interprets, and responds to medium and large OEM’s quotations, purchase orders and contracts, ensuring compliance with contractual requirements and protection of the Company’s intellectual property and business interests.
  • Independently administers customer contracts and serves as the primary point of contact for contract-related matters, evaluating for escalation.
  • Monitors contract performance and provide status related to hardware delivery schedules, quality requirements, and other contractual obligations.
  • Prepares and transmits contract correspondence, data submittals, customer-required reports, and documentation.
  • Acts as the administrative liaison between customers and internal departments; chairs contract reviews and supports customer audits.
  • Maintains complete and accurate contract files, ensuring all orders, change orders, schedules, correspondence, data submittals, and other pertinent documents are retained through completion of all contractual obligations.
  • Prepares and submits company proposals and supporting data; Facilitates negotiations of contracts in accordance with management guidelines and established procedures; and prepares negotiation documentation and meeting minutes.
  • Reviews and processes customer requests for quotes (RFQs), collaborating with Finance to obtain cost estimates and with Business Development to maintain required profit and margin objectives.
  • Supports achievement of bookings targets and margin goals for assigned product lines.
  • Proactively manages customer scorecards, including on-time delivery and quality performance metrics.
  • Facilitates internal cross-functional meetings to review scorecard results, identify root causes of performance gaps, and drive corrective actions necessary to meet customer commitments.
  • Facilitates continuous improvement efforts by driving changes to internal processes and practices to improve delivery performance, compliance, and customer satisfaction.

ADDITIONAL RESPONSIBILITIES FOR CONTRACT ADMINSTRATOR II
  • Collaborate with Contracts, Business Development and Leadership to develop, maintain, and support accurate sales forecasts.
  • Assists in aligning contract execution, customer commitments, and delivery expectations with forecasted demand.
  • Provides contract-related insights and risk assessments to support planning and decision-making.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED
  • Bachelor’s degree from an accredited four-year college or university, or an equivalent combination of education and relevant experience.
  • Ability to read, write, and effectively communicate in English, including analyzing and interpreting business publications, technical procedures, and governmental regulations.
  • Ability to perform mathematical calculations such as percentages, discounts, and other required related computations accurately.
  • 5–7 years of Progressive experience in contracts administration, including negotiation of commercial and government contracts.
  • Demonstrated ability to independently administer customer contracts and purchase orders in accordance with company policies and procedures.
  • Proven ability to work with minimal supervision while managing multiple contracts and priorities
  • Strong working knowledge of order processing procedures, systems, and internal controls.
  • Strong written and verbal communication skills, with the ability to interface effectively with customers and cross-functional internal teams.
  • Ability to speak effectively before groups of customers or employees, including leading contract reviews and internal meetings.
  • Proficient with Microsoft Office software (Word, Excel, Outlook, PowerPoint).
  • Proficient with Oracle.
 
  • Experience negotiating both commercial and government contracts with increasing complexity and risk.
  • Experience reviewing and processing customer requests for quotes (RFQs), including collaboration with Finance and Business Development.
  • Aerospace industry experience, particularly in a manufacturing related environment
SKILLS AND COMPENTENCIES
  • Strong analytical skills with the ability to interpret contract requirements, identify risks, and recommend appropriate actions.
  • Ability to manage multiple contracts and priorities in a deadline-driven environment.
  • Attention to detail and strong organizational skills to maintain complete, accurate, and compliant contract files.
  • Excellent verbal and written communication skills, including professional correspondence and negotiation documentation
  • Ability to lead cross-functional discussions related to contract performance, customer scorecards, and corrective actions.
  • Sound judgment and decision-making skills within established policies, procedures, and delegated authority.
  • Customer-focused mindset with the ability to balance customer needs and company objectives.
  • Continuous improvement orientation with a focus on improving contract execution, delivery performance, and compliance.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to perform essential tasks, including primarily sitting (often >75% of the day), with occasional standing, walking (around office, to printer, etc.) and climbing stairs.
  • Occasional bending, stooping, reaching (overhead, low), twisting, and maintaining stationary positions.
  • Vision, hearing, and manual dexterity sufficient to perform necessary tasks such as using a mouse, handling document, operation phones and other office machinery.
  • Ability to occasionally lift or carry 15 pounds (files, boxes, equipment, etc).
JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.
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About the Company

J

Johnson Service Group

At JSG, We Understand People

It is our mission to empower people, help our clients reach their goals, and hire motivated individuals.

Since our start in 1984, we’ve worked hard to establish our present position as the most effective cross-industry staffing and consulting solution available.

Headquartered in Chicago, IL with local offices throughout the United States and Canada, JSG proudly serves a diverse range of industries with the right solutions to help clients reach their company goals. Our client-centric approach enables us to create personalized solutions for businesses in need of top-tier talent.  Our dedication doesn’t stop at our clients. We strive to connect candidates with opportunities that match their skills and goals. More than just a go-between, we are a dependable bridge, uniting top talent with suitable opportunities, facilitating shared opportunities and growth.

COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1984
WEBSITE
https://www.jsginc.com/

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