Contracts Administrator

Job Title: Contracts Administrator

Job Location: Santa Monica, CA, United States (Fully Remote)

Job Duration: 06 Months (Possibility of extension)

Pay Rate: $50 - $57/Hr. on W2

Position Summary:

• The Contracts Administrator is responsible for supporting the execution and administration of contracts with external vendors.
• This role primarily focuses on drafting and managing work orders under existing master agreements, ensuring compliance with contractual terms, internal policies, and purchasing procedures.
• The position collaborates cross-functionally with Research, Translational Medicine, Legal, Procurement, and external vendors to ensure timely contract execution and support outsourced services.

Key Responsibilities:

Draft work orders and Statements of Work (SOWs) based on approved vendor quotes and business requirements

Review master agreements to ensure:

• Agreements are active and fully executed.
• Work orders fall within Product, term, and financial limits.
• Identify and escalate issues such as out-of-Product services, expired agreements, or missing contractual coverage.
• Support contract negotiations by incorporating approved terms and routing documentation appropriately.
• Act as a liaison between vendors, business stakeholders, Procurement, and Legal teams.
• Submit agreements and work orders for Legal review through internal systems.
• Collect and manage required documentation (e.g., supplier information, tax forms).
• Drive cross-functional communication to ensure timely contract processing.
• Escalate delays or risks impacting timelines or compliance.
• Ensure alignment with Legal guidelines and internal policies before submission.
• Manage contract execution process, including approvals and signatures per company policies.
• Upload executed contracts and work orders into the contract management system.
• Create and manage purchase requisitions and change orders in Ariba.
• Track contract status, timelines, and volume; support reporting as needed.
• Serve as a point of contact for contract-related queries.
• Guide internal stakeholders on contracting processes and documentation requirements.

Basic Qualifications:

• Master’s Degree with 1+ years of contract management experience.
• Bachelor’s Degree with 3+ years of contract management experience.
• High School Diploma with 8+ years of contract management experience.

Preferred Qualifications:

• Bachelor’s Degree
• Experience in biotech, pharmaceutical, or life sciences industries.
• Experience managing work orders under Master Services Agreements (MSAs).
• Familiarity with contract lifecycle management processes.
• Strong communication and interpersonal skills.
• Ability to work cross-functionally and manage multiple stakeholders.
• Highly organized with strong multitasking and prioritization skills.
• Detail-oriented and self-motivated.

Technical Skills:

• Proficiency in Microsoft Office Suite.
• Experience with tools such as Ariba, SAP, Salesforce, and Smartsheet.
• Ability to quickly learn and navigate new systems.