Contracts and Grants Specialist, Herman B Wells Center for Pediatric Research

Department

PED-WELLS CTR FOR PED RES (IN-WCPR-IUINA)

Department Information

The Herman B Wells Center for Pediatric Research (Wells Center) conducts basic science and translational research within the Department of Pediatrics at Indiana University (IU) School of Medicine. The Wells Center houses more than 300 faculty investigators, staff, and trainees seeking answers to the most pressing questions related to childhood illness.

With the collaboration between scientists and physicians, the center aims to increase knowledge of causes and mechanisms of serious pediatric diseases. Our goal is to develop innovative approaches to the diagnosis and treatment of sick children in Indiana and beyond.

Job Summary

Department-Specific Responsibilities

• Serves as Fiscal Officer for multiple organization codes within the Herman B Wells Center for Pediatric Research.
• Analyzes, monitors, and evaluates the performance of assigned post-award staff; establishes work priorities, conducts performance reviews, and provides corrective action as needed.
• Provides training and development of newly assigned or less experienced personnel.
• Supervises the day-to-day work activities of assigned organization codes; performing various administrative support activities primarily in the areas of financial management, human resources, and compliance. This includes approval of all Human Resource Management System (HRMS) documents, Chrome reimbursements, Buy.IU, and Kuali Financial System (KFS) documents.
• Collaborates with leadership on process improvements for the Wells Center.

General Responsibilities

• Advises faculty on long-term financial viability of department/center given multiple grants and contracts from various sources with differing project end dates.
• Locates and identifies sources of outside funding ones own accord.
• Develops budget proposals and monitors the resulting awards received for academic and research projects and programs.
• Interprets regulations and guidelines of multiple programs funding with complex and broad guidelines for spending.
• Evaluates contract compliance and advises others on contractual rights and obligations.
• Requests or approves amendments to contract terms or contract extensions.
• Prepares bids or request for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
• Ensures compliance with sponsor terms, university policies/procedures and federal/state regulations.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelors degree in a relevant field.

Preferred

• Masters degree in a relevant field.

WORK EXPERIENCE

Required

• 5 years of relevant experience.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Possesses a high degree of initiative.
• Ability to influence internal and/or external constituents.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is not eligible for visa sponsorship.

Work Location

Indianapolis, Indiana

Advertised Salary

$70,000.00 - 80,000.00 per year determined by education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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