JOB SUMMARY
Provides administrative and staff support to the Contracts department. Assists in the preparation and control of records, statistics, and reports. Assists in the preparation of contract proposals and related marketing efforts.
ESSENTIAL DUTIES & RESPONSIBILITIES
Coordinate, submit, and track approved proposals.
Provide assistance in distribution of sales orders and other contract documentation.
Support data entry of orders and entry of contract requirements into CostPoint system.
Manage on-line solicitations and orders from customers (including pulling purchase orders and data from customer portals).
Manage solicitations and orders for repair orders.
Generate, process, and track contract closeout sheets.
Assist in scanning documents to on-line proposal and program folders.
Assist with CAV entry and processing.
Perform routine customer follow-up and coordination.
Support preparation and submission of proposals, including back-up documentation.
Maintain assigned contract files ensuring that correspondence & records are properly posted.
Access and process e-mail orders from customers using EDI.
Able to interact with all levels within the organization.
Coordinate with other departments to resolve and close issues.
Assist and process email RFQ from customers.
Ensure customer complaints are resolved effectively, while in compliance with DSD policy and procedures
Maintain the MRO scan/posting of repair project files to ensure closeout.
Assist with pricing.
Other job duties as assigned.
EDUCATION
High school diploma or general education degree (GED); and 1-3 years related experience and/or training.
QUALIFICATION REQUIREMENTS
Strong communication skills both oral and written.
Ability to read and interpret documents such as procedure manuals, contract documents and customer correspondence.
Effective time management skills with demonstrated ability to prioritize workload and complete tasks in a timely manner.
Ability to exercise discretion.
Strong attention to detail and accuracy.
Ability to write routine reports and correspondence.
Effective team player with demonstrated ability to interface at all levels of the organization.
Numbers & Facts
Location
Irvine, CA
Salary
$23–$25 Per Hour
Skills
Administrative Skillsunmatched
Communication Skillsunmatched
Contract Close-Outunmatched
Contract Creationunmatched
Contract Managementunmatched
Contract Processingunmatched
Contract Requirementsunmatched
Data Entryunmatched
Deltek Costpointunmatched
Detail Orientedunmatched
Documentationunmatched
Electronic Data Interchange (EDI)unmatched
Establish Prioritiesunmatched
File Maintenanceunmatched
Mail Processingunmatched
Marketingunmatched
Order Managementunmatched
Order Picking/Packingunmatched
Order Processingunmatched
Presentation/Verbal Skillsunmatched
Pricingunmatched
Problem Solving Skillsunmatched
Proposal Writingunmatched
Purchase Ordersunmatched
Repair Ordersunmatched
Reporting Skillsunmatched
Request for Proposals (RFP)unmatched
Resolve Customer Issuesunmatched
Salesunmatched
Statisticsunmatched
Team Playerunmatched
Time Managementunmatched
Writing Skillsunmatched
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