Contracts Coordinator - Finance & Administration

Contracts Coordinator - Finance & Administration

Location: New York Business Area: Accounting and Finance Ref: 10049667

Description & Requirements

The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough: we work hard and we work fast - while keeping up the quality and accuracy were known for. Its what keeps us inventing and reinventing all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us too. You can do amazing work here. Work you couldnt do anywhere else. Its up to you to make it happen.

Whats the role?

The Contracts team is a part of Bloombergs Finance and Administration department and plays a critical role in providing both customer service and operational support across the organization. Our Team is responsible for managing client account database for all Lines of Business. We are at the frontline of client interaction, delivering exceptional service while collaborating with key internal stakeholders including Sales, Legal, Compliance, Engineering, and Technical teams. This cross-functional collaboration is critical to delivering tailored, effective, and compliant solutions that meet evolving client and business needs.

As a Contracts Coordinator, you will oversee a wide range of client support workflows-often exceeding 70 tasks daily-spanning the full contract lifecycle: account and order creation, contract generation, execution, and document retention/archival. Your expertise will directly contribute to Bloombergs ability to scale operations, maintain legal and operational rigor, and deliver exceptional client service.

In our fast-paced and dynamic environment, the role demands exceptional organizational skills, an unwavering commitment to accuracy, and a proactive solution-oriented mindset. The work we do is essential-not just to the smooth functioning of our internal systems but to the trust and satisfaction of Bloombergs global client base.

Well Trust You To Multitask Effectively

• Receive, analyze, validate, and process Service Order Requests (SORs).
• Act as a critical gatekeeper in the contract process by interpreting and verifying service requests.
• Ensure all requests comply with Bloombergs legal, regulatory, and operational standards while mitigating risk exposure and ensuring compliance with company requirements.
• Ensure accurate contracts are issued to clients in a timely manner.
• Respond to high volume inquiries (calls, live chats, ticket requests) from internal and external clients regarding contract and account operations, ensuring process continuity and minimizing disruptions to product support.
• Oversee the full lifecycle of contract execution, including receipt, signature verification, and secure archival.

Maintain Strong Attention to Detail and Analytical Approach

• Maintain global agreements and client legal entity databases, ensuring proper documentation is signed and data integrity is preserved.
• Mitigate risk to Bloomberg and our clients by ensuring compliance with contract-related processes and internal policy guidelines.
• Manage sensitive contractual and operational changes stemming from client mergers, acquisitions, restructurings, or name changes. Navigate these transitions with precision to ensure uninterrupted product access, accurate contract realignment, and full compliance across all Bloomberg offerings.
• Apply knowledge of legal contracts and processes across Bloombergs full product suite and navigate relevant onboarding procedures.

Deliver Platinum Customer Service

• Serve as a liaison between external and internal stakeholders such as Sales Operations, Accounting, Installations, Negotiations, Legal, and Compliance Teams to ensure seamless client experience across the contract and product lifecycle.
• Maintain a high level of product and service knowledge to provide accurate information and support.
• Take ownership of issues, following through with diligence and persistence until completion.
• Anticipate downstream impacts, take initiative in resolving potential obstacles, and evaluate the quality and completeness of information before taking action.

Be Technically Proficient

• Have excellent knowledge of internal systems and functions to understand process backend logic.
• Efficiently navigate internal databases and research tools to validate information, fulfill time-sensitive contract requests, and maintain the integrity of client records and contractual data.
• Troubleshoot technical issues to maintain business continuity.
• Collaborate with Engineering and Project Managers to develop, implement, and test new features, including digital contract signing via Bloombergs online platform.

As Your Tenure Progresses Youll Be Expected To

• Have a comprehensive understanding of Bloombergs client contract hierarchy, including document interdependencies, regulatory implications, and key contractual terms. Use this knowledge to advise stakeholders and uphold contractual integrity across complex scenarios.
• Lead projects, track milestones, manage communications, and report progress to stakeholders. Projects may include internal system enhancements or account transitions due to client mergers/acquisitions.
• Serve as a go-to expert for designated Sales groups, delivering tailored guidance and support for high-value client accounts. Anticipate needs, escalate strategically, and act as an extension of the commercial team to enable revenue continuity and client satisfaction.
• Work with Business Engineers and other internal stakeholders on various workflow and function enhancements, provide technical requirements, oversee enhancement implementation, and adoption.

Youll Need to Have

• Excellent written and verbal communication skills in required language (if applicable).
• Experience with contracts (e.g., vendor, customer service, and data management).
• Bachelors degree or equivalent experience.
• Minimum of 2 years in a customer-facing role such as account management or client support.
• Strong multitasking skills with attention to detail and a focus on quality.
• Results-driven mindset with the energy to consistently deliver high performance.
• Confidence, emotional intelligence, and sound decision-making.
• Self-motivation and the ability to work both independently and collaboratively.
• Strong analytical skills and a keen eye for detail.
• Proficiency in learning and using various systems (e.g., Bloomberg Terminal, Microsoft Suite, SAP, Kofax).

Wed Love to See

• Experience using the Bloomberg Professional Service (the Terminal).
• Familiarity with IT business systems (e.g., SAP, Kofax).
• A strong passion for customer service.
• An eye for optimizing workflows and identifying efficiency improvements.
• A track record of continuous growth and advancement within an organization.

Salary Range: $72,000 - $80,000 USD Annually

Benefits The referenced salary range is based on the Companys good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education, training, and skill level.

We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401k match, life insurance, and various wellness programs among others.

The Company does not provide benefits directly to contingent workers, contractors, and interns.

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