JOB DESCRIPTION The Contracts Coordinator is responsible for administration of the contracts process impacting daily operations within BHC, according to established contract management and related policy and procedure. Acts as the liaison between internal BHC customers, vendors, and the BHC contracts team. This position is responsible for day-to-day maintenance of BHC contracts by assuring contracts are appropriately logged, executed, returned, and recorded in the BHC contracts database. This position facilitates service and quality monitoring, coordination of changes of contract terms, monitoring compliance with contract provisions, and related administrative activities. The Contracts Specialist position will assist with administration, review, and negotiation related to BHC's primary supply, service, and capital contracts. The Contracts Coordinator will manage the contracting data and systems utilized in the day-to-day management of all corporate contracts. This position assists with project management.
RESPONSIBILITIES- Serves as primary liaison between contract owners, affiliate leadership and operational reviewers to ensure accuracy, timeliness and completeness of contract management. Acts as contract mediator, as needed, negotiating successful resolutions to problems and concerns.
- Works closely with operational reviewers to ensure that contracts are in adherence to established BHC policies and are in the best interest of business operations. Provides tracking reports. Ensures that the contract tracking database is an accurate reflection of contract status. Coordinates and communicates contract changes to business analyst so that contracts within Lawson reflect accurate pricing and begin / end dates.
- Educates BHC leadership and staff on contract management policies, procedures and technology.
- Manages workload by proactively notifying all involved parties as to contract expiration dates and ensures that all contract renewals are properly documented to interested groups.
- Participates in the purchasing process through contact with BHC leadership and vendors, coordinates activities with all buyers, and supports the materials management purchasing process by providing required contract information, as needed. Purchasing process may include but is not limited to non-stock supplies, stock supplies, equipment, services / service contracts, capital equipment, rental agreements, etc.
- Proactively uses tools and technology to review contract compliance and tier optimization opportunities.
- Proactively seeks input to improve the overall compliance with a centralized contract management model for BHC that addresses the entire financial impact of contractual obligations.
- As assigned by management researches and develops special projects relating to contracts.
- Keeps current on regulatory and legal issues, related to contract provisions and regulatory compliance, impacting the health care industry.
QUALIFICATIONSMinimum Education- Associate's Degree in accounting, business, legal, or related field
- 2 years of related experience maybe considered in lieu of degree
Minimum Work Experience- 2 years administrative support experience. Required
ABOUT US Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includesthree hospitals, four medical parks,Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.
Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law.