Contracts Officer

Posting Details

Posting Summary

Working Title Contracts Officer Role Title Procurement Officer I Role Code 19151-SW FLSA Exempt Pay Band 04 Position Number 27000318 Agency VCCS-Shared Services Center Division Shared Services Center (Div) Work Location Botetourt - 023 Hiring Range $61,000 - $67,000 Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Monday - Friday

8am - 5pm

Sensitive Position No Job Description

Innovation allows an organization to make the most of every dollar spent. At Virginia's Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour's drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students - helping them start their educational journeys, persist, and succeed.

Under their direct supervisor the Contract Officer procures a wide variety of goods and services for the 23 VCCS colleges, the System Office, and the Shared Services Center. The position:

• Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of simple and complex procurement methods.
• Receives demand signals and purchases goods and services above the small purchase threshold.
• Ensure that all purchases are performed accurately, timely and in accordance with applicable state laws & policies and VCCS policies.
• Employs best business practices to continuously improve performance, compliance, efficiency, and effectiveness.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Knowledge of:

• governmental procurement principles and ability to follow procurement policy and standard operating procedures.

Ability to:

• make sourcing decisions for moderately complex to complex procurement of supplies, equipment, and services.
• develop and comprehend moderately complex solicitation and contract documents, including the ability to interpret procurement-related law and policies and apply that knowledge.
• proficiently use automated procurement systems (e-procurement) to review and process requisitions through a purchase order and acknowledgment.
• analyze quotes, bids, and proposals and make appropriate purchasing decisions.
• fully manage procurement process for assignments from the need through the purchase order, including order status and invoicing discrepancies.
• complete assignments following procedures & processes within the policies & laws.
• express thoughts clearly both verbally and in writing.
• maintain confidentiality.
• use the computer hardware and software required, including proficiency in MS Office.
• work effectively with a wide range of constituencies.

Demonstrated ability:

• to exercise sound judgment, solve problems, and attend to detail in a fast pace, team oriented and customer service-oriented environment.
• provide exceptional customer service to internal and external customers in a professional manner.

Minimum Qualifications:

• Minimal procurement experience such as contract management, renewals, and contract discrepancies
• Experience in a customer service environment
• Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years; see https://vip.dgs.virginia.gov/ for more information on VCA & VCO certifications.

Additional Considerations

Additional Considerations:

• Procurement experience in higher education and/or state government.
• Working knowledge of Commonwealth of Virginia & VCCS procurement policies (VPPA, APSPM, etc.).
• Working knowledge of eVA (state procurement system) and AIS/PeopleSoft.
• Professional procurement certification(s): Virginia Contracting Officer (VCO), Certified Public Procurement Buyer (CPPB), Certified E-Procurement Professional (CEPP) or other nationally recognized procurement certification.

Operation of a State Vehicle No Supervises Employees Yes Required Travel

Less than 5%.

Posting Detail Information

Posting Number CLS_4576P Recruitment Type General Public - G Number of Vacancies 3 Position End Date (if temporary) Job Open Date 07/13/2026 Job Close Date 07/26/2026 Open Until Filled Agency Website www.ssc.vccs.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Hybrid telework available!

Sponsorship will not be offered for this position.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/98130

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Hybrid work schedules require 2 days in the Daleville, VA office and 3 days in a remote environment where SSC business can be conducted in a private and secure manner per state guidelines. Are you willing and able to work a hybrid schedule?
• Yes
• No

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document
• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)