Contracts Program Administrator

Contracts Program Administrator

National Jewish Health is seeking a Contracts Administrator to support the organization's contract management operations and ensure compliance across all agreements. This role serves as a key partner to internal stakeholders, providing guidance on contractreview, mitigating risk, and maintaining efficient, compliant processes that support organizational goals.

Key Responsibilities

• Manage contract review, drafting, and execution to ensure compliance with legal and institutional requirements
• Maintain the contracts management system and track key dates, obligations, and documentation
• Identify risks and conduct audits to support contract compliance and process improvements
• Serve as a resource to staff and leaders for contract-related guidance and training

At National Jewish Health, a commitment to excellence in patient care, research, and education drives meaningful impact every day. As the leading respiratory hospital in the nation, the organization is dedicated to advancing the understanding and treatment of complex diseases through innovation, collaboration, and clinical expertise. Employees are part of a mission-driven environment where their work supports life-changing discoveries, high-quality patient outcomes, and a legacy of compassionate, specialized care.

Position Summary Under general supervision, the Contracts Administrator will manage the contracts process and be responsible for the organization's contracts management system. This role involves ensuring that all contracts comply with legal requirements and internal policies, conducting compliance audits, and providing training to staff. Stays current on and applies applicable state and federal laws. Serves as the primary point of contact for contract reviews and acts as a resource for institutional business leaders. Also provides support to the Legal department in other areas as needed.

Essential Duties

1. Responsible for the organization, administration, and management of the institution's contracts review process.
2. Reviews and revises contracts to ensure compliance with institutional policies and legal requirements. Identifies potential risks in contract terms, conditions, and outcomes.
3. Maintains a database of all contracts and tracks key dates and obligations.
4. Conducts contract audits and compliance reviews to identify and mitigate risks.
5. Conducts periodic assessments of contract review and management system to identify risks or opportunities for improvement.
6. Provides support to departments and business leaders with contract-related questions and issues.
7. Maintains current knowledge of applicable federal and state privacy laws and accreditation standards, and monitors advancements in information privacy technologies to ensure organizational adaptation and compliance.
8. Assists with regulatory notifications pursuant to contractual and compliance obligations as needed.
9. Recommends updates to institutional policies on contracting.
10. Assists with department needs as required, including coordinating with external agencies such as the Office of Civil Rights, other legal entities, organization officers, and internal departments on documentation requests and submissions, preparing for onsite audit visits and corrective action plan responses.
11. Key contributor to the achievement of the department goals and objectives, ensuring effective day-to-day operations.

Other Duties

1. Provides support for the department in legal and compliance functions as needed.

Competencies

1. Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
2. Impact and Influence: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one's own behavior to accommodate tasks, situations, and individuals involved. Taking advantage of opportunities to make a difference and have an impact. When used well, the intended outcome of this competency is the creation of goodwill, trust, and respect while motivating people to want to follow you even when they don't have to.
3. Informing and Communicating: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
4. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
5. Building Strategic Relationships: Identifying opportunities and taking action to build strategic relationships between one's area and other areas, teams, departments, units, or organizations to help achieve business goals.
6. Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
7. Managing Work and Time/Project Management: Effectively managing one's time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.
8. Initiative: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
9. Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization.

Supervisory or Managerial Responsibility None

Travel Minimal

Core Values

1. Be available to work as scheduled and report to work on time.
2. Be willing to accept supervision and work well with others.
3. Be well groomed, appropriately for the role, and wear ID Badge visibly.
4. Maintain compliance with all departmental and institutional policies, the Employee Handbook, and Code of Conduct, and complete NetLearning annually.
5. Promote a workplace culture based on mutual respect and merit, where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
6. Adhere to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
7. Demonstrate compliance with all state, federal and all other regulatory agency requirements.

Minimum Qualifications

1. Education: Bachelor's degree required
2. Work Experience: 2 years of contract review experience required, healthcare experience preferred
3. Special Training, Certification or Licensure: Certification in Health Care Privacy and/or Compliance preferred (HCCA or IAPP). Completion of an ABA-approved program or a paralegal certificate program preferred.

Salary Range: $77,572.56 – $102,583.71

Benefits

Benefits At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset. With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.

• Comprehensive Medical Coverage: Multiple Cigna health plans for Colorado, regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
• Paid Time Off: Generous PTO accruals to use for vacation and sick days, and six paid holidays, all compliant with Colorado state sick leave regulations.
• Dental & Vision Plans: Coverage effective the first of the month after hire.
• Retirement Savings: 403(b) plan with employer contributions after two years.
• Wellness Incentives: Earn up to $200 annually for preventive health activities.
• Tuition Reimbursement: Up to $5,250 annually for full-time and part-time employees.
• Child Care Assistance: Childcare Flex Spending Account (FSA) with annual employer contribution.
• Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible employer.
• Disability & Life Insurance: Employer-paid plans and optional buy-up choices.
• Voluntary Benefits: Full suite of coverage options such as Accident, Hospital Indemnity and Legal Plan
• Exclusive Discounts: Savings on local services, insurance, and RTD bus passes.