Contracts Specialist

Proposals:

• Assist with bid and proposal activities by facilitating internal authorizations
• Assist with compilation of business volumes for responses to proposals
• Research and liaise with stakeholders to ensure review of terms and conditions and propose modifications to terms that mitigate company risk
• Support pre-award activities to ensure that valid proposals are submitted to customers

Contract Execution Support:

• Lead in the tracking and resolution of contracting issues arising during contract performance
• Track, draft and respond to formal customer correspondence on contractual matters
• Review contract documentation (including deliverables, changes, and deviations) for accuracy and completeness and provide feedback to internal teams as required
• With the assistance of the Area Manager, provide contractual interpretation to internal teams to ensure accurate assessment of contractual obligations and performance in accordance with the contract requirements
• With the assistance of the Area Manager, identify potential contractual risks and ability to advise on risk mitigation for internal teams
• Draft, negotiate and maintain Inter/Intra-company Support Agreements (ISA)
• Review contract modifications/amendments and tasks for consistency with negotiated agreements and recommend acceptance or changes as required.
• Act as formal company interface to various customer representatives on assigned contracts and proposals
• Prepare presentation material to support program at customer and internal group meetings and deliver presentations, as required

• Provide subject matter expertise to functional departments on contracting regulations and company procedures
• Exercise a mindset of continuous process improvements and efficiencies
• Conduct work with focus to meet compliance requirements (ITAR/EAR/FCPA/GP/SOX, etc.)
• Other duties as assigned

• University degree or college diploma (Law or Business degree preferred)
• Minimum 3-5 years relevant or transferrable experience
• Demonstrated strength in managing relationships at all levels of an organization, both internal and external
• Demonstrated quantitative and analytical skills
• Able to manage workload with changing priorities
• Experience in MS Office applications, including Word and PowerPoint
• Strong negotiation, oral and written communication skills
• Excellent organizational skills, thorough, and detail-oriented
• Self-motivated and effective in a multi-disciplinary team, including to facilitate discussions
• Ability to travel and possess/be able to acquire and maintain a valid passport

• Experience in formal document review and preparation
• Previous experience working with government contracts
• Strong negotiation skills
• Demonstrated Project Management skills
• Familiarity with Canadian and US contracting regulations
• Defense industry experience or military background