Controller

Controller - Construction

This Jobot Job is hosted by: Melanie Courtney
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $120,000 - $140,000 per year

A bit about us:

Our client is an all-in-one, one-stop shop for all your access control, surveillance, networking, and cabling needs.

Why join us?

Growing company
Solid benefits
Great culture

Job Details

We are seeking a hands-on Controller to lead accounting, HR and financial operations for a growing group of five operating companies in Low Voltage, Construction infrastructure, VOIP, and other business lines. This role owns financial reporting, cash flow, job costing, and internal controls, while partnering closely with leadership and operations to drive profitability, scalability, and disciplined growth.The ideal candidate is willing to roll up their sleeves and manage accounting operations, billing, collections, payroll, job costing, HR administration, compliance, and financial reporting for all entities.Local Tampa Bay candidates only. Background checks, employment verification, and professional reference checks will be conducted. Credit Report will be pulled for this position.

Key Responsibilities
Accounts Receivable, AIA Billing & Collections
Oversee all customer billing activities, including AIA billings, progress billings, milestone billings, recurring service billings, and time-and-material invoices.
Prepare and submit monthly billing packages in accordance with contract requirements for AIA and others.
Review contract values, schedules of values, approved change orders, and project status to ensure accurate billing.
Monitor accounts receivable aging reports and collection activities.
Follow up on past-due accounts and resolve billing disputes.
Work closely with project managers and customers to improve collections and accelerate cash flow.
Maintain accurate customer records and support documentation.
Manage LevelSet for Notice to Owner for multistate projects.

Job Costing, Revenue Recognition & WIP Reporting
Review and manage job costing for over 100+ active projects.
Analyze labor, materials, subcontractors, equipment, and overhead allocations.
Prepare and maintain monthly Work-in-Progress (WIP) schedules.
Manage percentage-of-completion revenue recognition.
Identify margin erosion and project risks.
Work directly with Operations and Project Managers to review project financial performance.
Participate in meetings to discuss project profitability, staffing, collections, and project performance.
Maintain accurate project financial reporting for complex construction and low-voltage projects.

Accounts Payable & Vendor Management
Review-process vendor invoices.
Manage vendor payment schedules and cash requirements.
Maintain vendor records, W-9s, insurance certificates, and compliance documentation.
Complete vendor applications and onboarding packages.
Monitor purchasing activity and spending controls.
Maintain positive vendor relationships while managing company cash flow.
Upload schedule payments into cash applications for approval.

Contracts & Subcontractor Administration
Review of customer contracts and subcontractor agreements.
Track subcontractor insurance certificates, licenses, W-9s, and compliance requirements.
Monitor lien waivers and support contract documentation.
Support federally funded project requirements and compliance reporting.
Maintain contract files, change orders, and supporting documentation.
Ensure subcontractor compliance requirements are met before payments are released.

Payroll & Human Resources Administration
Oversee payroll for 65+ employees. (including hourly employees and Per Diems)
Prepare and submit certified payroll reports to multiple agencies.
Oversee coordination of background checks, offer letters, onboarding and new hire processing.
Assist with hiring and termination processes for multistate employees.
Support employee relations and HR safety and compliance activities.
Upload Payroll amounts into the Cash application.
Coordinate and shop for Health insurance plan each year.
Oversee workers’ comp process.

Customer & Vendor Compliance Administration
Complete customer onboarding packages
Complete vendor setup requirements.
Maintain customer compliance documentation.
Track certificates of insurance, W-9s, licenses, banking information, and supporting documents required by customers.
Maintain current documentation for customers, vendors, and subcontractors.

Insurance & Risk Management
Manage General Liability, Auto, Umbrella, and related insurance programs.
Obtain competitive quotes and assist with policy renewals.
Coordinate certificates of insurance and policy compliance.
Manage insurance claims and carrier communications.
Ensure insurance requirements are met for customers, contracts, and subcontractors.

Cash Management & Banking
Prepare weekly cash flow reports for multiple entities.
Coordinate vendor payments and cash planning.
Reconcile and review company credit card activity for over 60 employees.
Review and dispute unauthorized or incorrect credit card charges.
Manage user administration within the RAMP platform – (Creation, increases, terminations)

General Accounting
Maintain the general ledger and chart of accounts for 5 entities in QBO.
Prepare journal entries and account reconciliations.
Reconcile bank accounts, credit cards, and balance sheet accounts.
Manage month-end and year-end close processes.
Prepare monthly financial statements and support schedules.
Assist external advisors.
Maintain accurate accounting records and supporting documentation.

Intercompany Accounting
Record and reconcile intercompany transactions among five operating entities.
Prepare monthly intercompany allocations and adjusting entries.
Reconcile due-to and due-from accounts.
Ensure proper allocation of shared expenses and overhead costs.
Maintain accurate multi-entity financial records.

Operations Support
Provide financial analysis and operational support as needed.
Assist with special projects and process improvements for Master Production Files.
Serve as a professional resource for employees, customers, vendors.

Qualifications
Bachelor’s degree in accounting, Business or Finance. (Required)
Minimum 7 years of progressive accounting experience. (Required)
Construction, service contracting based accounting experience (Required)
Experience managing accounting functions for multiple entities.
Minimum 7 years with QuickBooks Online (Required)

Required - Hands-on experience with:
AIA Billing - Monthly Contract Billing
Accounts Receivable - Collections
Accounts Payable
Job Cost Accounting
Complex Project Accounting
Work-in-Progress (WIP) Reporting
Percentage-of-Completion Revenue Recognition
Certified Payroll Reporting
Construction Contracts
Subcontractor Agreements
Payroll Administration
Human Resources Administration
Intercompany Accounting
Insurance Administration
Multi-State Compliance

Technical Skills
Advanced Microsoft Excel skills required.
Strong proficiency with:
Pivot Tables
VLOOKUPs and XLOOKUPs
SUMIFS
Financial reporting schedules
Job costing analysis
WIP reporting
Revenue recognition schedules
Cash flow forecasting
Budget-to-actual reporting
Multi-entity financial reporting
Experience with Paychex payroll, and project management systems.

Preferred
Experience with federally funded contracts.
Experience within Low Voltage, Security Integration, VOIP, or similar construction-related industries.
Software integration, automation, and process improvement skills are a plus.
Experience with project management software and/or integration of ERP systems.
Ability to influence & input accounting metrics and automations during company integration processes.

Personal Attributes
Hands-on and detail oriented.
Strong organizational and follow-up skills.
Ability to manage multiple priorities in a fast-paced environment.
Professional and confident interacting with employees, customers, vendors, subcontractors.
Strong communication and problem-solving abilities.
High level of integrity, accountability, and professionalism.
Self-starter with a strong sense of ownership.
Willing to work extra mile and get the work done.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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