Role Overview
Stellar Synergy is conducting a confidential search for a Controller on behalf of a growing commercial construction staffing company based in the Miami area. The company places skilled trades labor on commercial and federal projects, runs a high-volume hourly field workforce, and is building out its finance function as it scales.
The Controller is the financial backbone of the business. You report to the CFO and own the numbers: cash, AR, AP, payroll, the general ledger, the monthly close, and the reporting that leadership runs the business on. You close fast, tie everything to support, and build the controls and systems that let finance scale with the company. This is a hands-on seat for an operator who wants ownership, not a reviewer who waits for someone else to post the entries.
What good looks like here
Books closed in under 7 business days. No unreconciled balances over 30 days. Cash forecast accuracy at or above 90%. Billing at 100% accuracy. Numbers leadership can trust on the first read.
The Operating Rhythm
This role runs on a fixed cadence. You will own and produce the following on schedule.
Rhythm
What you produce
Daily
Cash snapshot of bank balances and expected outflows, remote deposits, AR processing.
Weekly
13-week cash forecast and variance, AP aging and payment proposals, AR aging and top delinquencies, payroll, Flash P&L, CEO dashboard.
Monthly
Books closed in under 7 business days. Full P&L, balance sheet, and cash flow (actual vs budget vs prior), variance commentary, adjusted EBITDA bridge, balance sheet reconciliations, close binder.
Quarterly
Tax filings verified with the CPA, financial models (pricing, branch launch, scenario stress tests), client concentration and credit risk, workers comp and EMR trend.
Annual
Company, branch, and department budgets, corporate filings, software renewals with ROI review, finance org planning.
What You Will Own
Cash management and treasury
• Produce a daily cash snapshot of bank balances and expected outflows, with no surprise cash drains.
• Own a rolling 13-week cash forecast and report forecast-to-actual variance, holding 4-week accuracy at or above 90%.
• Manage line-of-credit utilization and covenant tracking, and tie payroll approvals to funded invoices.
Accounts receivable and billing
• Own AR end to end: aging, top delinquencies, dispute tracking, and collections that keep cash current.
• Hold billing at 100% accuracy and on time, and enforce credit terms and risk limits.
• Recommend the monthly bad-debt reserve and escalate funding risk past 60 days to the CFO and CEO.
Accounts payable and disbursements
• Run AP aging and a payment proposal for every payment run, protecting company cash.
• Enforce 3-way match (invoice, approval, payment) and maintain a vendor master change log.
Payroll and labor accounting
• Process payroll at 100% accuracy and reconcile it every cycle.
• Track workers comp and labor burden, and report payroll variance week over week.
Month-end close and financial statements
• Own the close start to finish and shut the books in under 7 business days, with no unreconciled balances over 30 days.
• Deliver P&L, balance sheet, and cash flow on an actual vs budget vs prior basis, with variance commentary on the top drivers and an adjusted EBITDA bridge.
• Keep a signed close checklist and a complete close binder with all support.
General ledger and balance sheet integrity
• Reconcile every balance sheet account to support each month, with a RAG-status summary dashboard.
• Govern the chart of accounts and the journal entry log: no entry posted without support, explanation, and an approver.
• Run a monthly GL review for anomalies and keep coding consistent to prevent messy accounting.
Reporting, dashboards, and forecasting support
• Maintain the CEO dashboard: revenue, GM%, EBITDA, cash, DSO, AR aging, and branch and client profitability.
• Produce the weekly Flash P&L and full monthly statements.
• Support the CFO with the rolling 12-month forecast and the data behind the CEO financial brief, including early-warning indicators like DSO creep and margin erosion.
• Maintain the financial models the CFO sets, including bill-vs-pay-vs-burden pricing, branch launch models, and scenario stress tests.
Compliance, risk, and internal controls
• Keep financials GAAP-compliant and audit-ready.
• Maintain a segregation-of-duties matrix and dual-approval enforcement.
• Confirm federal, state, and payroll tax compliance and coordinate filings with the CPA.
• Keep audit packs ready for workers comp and insurance reviews, and run client concentration and credit-risk analysis.
Team leadership and systems
• Supervise the bookkeeper and AR/AP staff with clear roles, accuracy scorecards, and performance reviews.
• Drive an automation roadmap across payroll, AR, and reporting, and optimize QuickBooks and its integrations.
• Keep finance SOPs current across payroll, AR, AP, and close.
• Handle entity setup and closure, banking and EIN documentation, and supplier and client prequalification applications.
What You Bring
Required
• 5+ years in accounting leadership (Controller, Assistant Controller, or Accounting Manager), with at least two years personally owning a monthly close.
• A clean close you have run start to finish, with reconciliations that tie out and books that hold up to scrutiny.
• Strong GAAP fluency and audit-ready documentation habits.
• Hands-on with cash forecasting, AR, AP, and payroll, including labor burden and workers comp in a high-volume hourly workforce.
• QuickBooks proficiency and a track record of automating manual finance processes.
• Sharp on controls: 3-way match, dual approval, and segregation of duties as habits, not afterthoughts.
• Based in or relocating to Miami. This is an in-office role.
Strong pluses
• Construction or staffing background: certified payroll, prevailing wage, invoice funding, CCIP/OCIP.
• Multi-entity experience and a history of standing up controls and SOPs in a fast-growing company.
• Experience supporting a company through institutional growth or a transaction.
• Bilingual English and Spanish, given the field workforce.
• Familiarity with a structured operating system (EOS or similar). CPA a plus.
First 90 Days
• Days 1–30: Learn the books, the entities, and the current close. Tie out the balance sheet and surface every unreconciled item.
• Days 31–60: Own the monthly close and bring it under 7 business days. Stand up the weekly cash forecast and the AP and AR cadence.
• Days 61–90: CEO dashboard and Flash P&L running weekly without prompting. Controls enforced. At least two manual processes automated.
Compensation and Benefits
• Competitive base salary, range to be finalized, plus a performance-based bonus tied to close discipline and cash targets.
• Health benefits, paid time off, and standard company benefits (to confirm in final posting).
• Growth potential as the finance function scales.
How to Apply
All applicants must also complete a short Predictive Index assessment as part of the application. It takes about 5 to 10 minutes:
https://assessment.predictiveindex.com/bo/0PFH/Misc_Jan2026_164040