The Controller leads CHNJ’s accounting operations and is responsible for ensuring timely, accurate, and well-documented monthly and year-end closes. The role is accountable for audit readiness, annual Form 990 coordination, NJHMFA compilation and reporting support, grants accounting, internal controls, and effective use of NetSuite and NSPB. The Controller supervises Finance staff, supports accurate financial reporting, and provides technical accounting and operational support to the CFO and executive management.
Duties and responsibilities
- Lead the full-cycle accounting function, with primary responsibility for ensuring timely, accurate, and well-documented monthly and year-end closes in NetSuite and related reporting workflows.
- Coordinate annual audit preparation, internal audit requests, audit schedules, and supporting documentation, ensuring the organization remains audit-ready throughout the year.
- Oversee preparation and coordination of annual tax and compliance filings, including IRS Form 990, quarterly 941 reconciliations, 1099 filings, bank reconciliations, and other finance-related external reporting requests.
- Support NJHMFA compilation and related reporting requirements by maintaining accurate financial records, preparing schedules, coordinating documentation, and responding to information requests.
- Manage the general ledger, accounts payable, cash receipts, disbursements, reconciliations, depreciation, and property records, ensuring all activity is recorded accurately and timely in NetSuite.
- Work closely with the Associate Director of Administration & CRM and the Development team on Salesforce-related processes, reconciliations, reporting, data accuracy, and accounting integration; recommend process improvements to reduce redundancy and strengthen financial reporting.
- Serve as a finance liaison with corporate office contacts, vendors, auditors, funders, and other external partners as needed.
- Assist the CFO with preparation of the annual operating budget, budget revisions, financial projections, and related analyses, including use of NSPB for budgeting, planning, and forecasting activities.
- Provide programs and departments with contract-level budget support, financial analysis, variance explanations, and reporting assistance.
- Oversee grants accounting and funder reporting, including restricted revenue tracking, contract-level budget monitoring, financial reports to governmental agencies and funders, and related compliance documentation.
- Develop and implement internal control systems and risk management policies to establish and maintain proper protection of CHNJ’s assets.
- Update, develop, and maintain accounting process documentation, policies, procedures, and internal control narratives as needed or requested by management.
- Monitor company email and other communication channels regularly to ensure timely response to Finance, audit, compliance, and reporting matters.
- Prepare ad hoc reports, analyses, reconciliations, and management schedules for the CFO, CEO, auditors, funders, and other stakeholders as needed.
- All Other duties as assigned by the CFO or CEO
Salary: $120,000
This position will be in office/Hybrid
Keyword: controller, property management, budget, payroll, finance, accounting, contracts
Required Experience:
- Bachelor’s degree in accounting, finance, or a related field from an accredited college or university; 3-5 years of controllership experience required, preferably in a non-profit environment, with demonstrated responsibility for full-cycle accounting, financial reporting, audit preparation, monthly close, and internal controls.
- Experience with grant management, restricted revenue tracking, funder reporting, and contract-level budgeting is required.
- Strong working knowledge of Federal and New Jersey State laws, regulations, financial reporting requirements, and accounting standards applicable to non-profit organizations.
- Hands-on NetSuite experience is required, including month-end close, general ledger management, account reconciliations, financial reporting, budgeting, forecasting, workflow review, and troubleshooting of accounting and planning system issues.
- Advanced Microsoft Excel skills required, including VLOOKUP, pivot tables, complex reconciliations, data analysis, and preparation of audit-ready schedules.
- CPA or CPA track strongly preferred.
- Excellent writing and verbal communication skills.
- Drivers License and an insurable driving record.
Benefits:
From: Covenant House of NJ