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Controller /Office Manager

Stan McNabb Chevy Cadillac of Columbia

Columbia, Tennessee

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JOB DETAILS
SKILLS
Accounting, Accounts Payable, Accounts Receivable, Asset Management, Automotive Management, Automotive Sales, Balance Sheet, Best Practices, Billing, Cash Flow, Cash Management, Data Quality, Dental Insurance, Detail Oriented, Documentation, Employee Benefits, Federal Laws and Regulations, Finance, Financial Control, Financial Management, Financial Reporting, Financial Statements, Forecasting, General Ledger Accounting, Leadership, Maintain Compliance, OEM (Original Equipment Manufacturer), Office Management, Payroll Administration, Payroll Tax, People Management, Performance Analysis, Record Keeping, Sales Support, State Laws and Regulations, Supplier Relationship Management (SRM), Tax Reporting, Vendor/Supplier Relations
LOCATION
Columbia, Tennessee
POSTED
30+ days ago
The Automotive Office Manager/Controller is the "financial backbone" of the dealership. This dual-function role is responsible for maintaining accurate financial records, overseeing the accounting office, and ensuring all administrative processes run efficiently to support sales and service departments.
Key Responsibilities
  • Financial Oversight & Reporting
    • Prepare and interpret complete monthly financial statements according to manufacturer (OEM) formats and time frames.
    • Conduct month-end, quarterly, and year-end closings, ensuring all journals and schedules are reconciled.
    • Provide daily operating control (DOC) reports to the General Manager to track trends and performance.
  • Cash & Asset Management
    • Manage the payoff of vehicle floor plans and coordinate with bank representatives.
    • Oversee daily bank deposits, cash flow forecasting, and petty cash controls.
    • Coordinate physical vehicle and parts inventory audits regularly.
  • Compliance & Internal Controls
    • Ensure compliance with all state and federal regulations, including tax reporting, payroll taxes, and DMV documentation.
    • Audit balance sheets and general ledger accounts to prevent fraud and ensure data accuracy.
  • Personnel & Administrative Leadership
    • Recruit, train, and supervise office staff (AP/AR, billing, title clerks).
    • Oversee payroll processing, employee benefit payments, and confidential HR files.
    • Streamline office workflows and manage vendor relationships for supplies and equipment.
Required Qualifications
  • Experience: 3–5+ years of experience in an automotive dealership accounting office.
  • Education: Bachelor’s degree in Accounting or Finance is often preferred, though significant dealership experience may substitute.
  • Technical Skills: Proficiency in Dealership Management Systems (DMS) such as  Dealertrack.
  • Soft Skills: High level of urgency, attention to detail, and the ability to maintain professional discretion with sensitive financial data. 
Preferred Certifications
Including these can attract higher-tier candidates:
  • NADA Dealership Office Management Certification: Focuses on dealership-specific best practices.
  • AMI Accredited Automotive Office Manager: Designed specifically for administrative leaders in the industry.
  • Notary Public: Often required for vehicle title and registration processing. 

  • Benefits:

     

    • 401(k)
    • Dental insurance
    • Health insurance
    • Life insurance
    • Paid time off
    • Vision insurance
    • Pay based on Experience Level

     

    Work Location: In person'

    Equal Opportunity Employer

About the Company

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Stan McNabb Chevy Cadillac of Columbia

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