Job Title: Controller

Department: General

Reports to: Chief Financial Officer

FLSA: Full Time and Exempt

Benefits: Alpha Project offers a generous benefits package, including 14 paid holidays, paid vacation, sick leave, and 100% employer-paid medical, dental, vision premiums, and group life insurance

Salary Range: $90,000-$125,00, commensurate with experience and education

POSITION SUMMARY

Under the direct supervision of the CFO, the Controller will provide financial cohesion to the fiscal department, overseeing accounting operations, audits, and financial reporting, while also participating in strategic financial planning. This position ensures financial stability and transparency by managing, budgeting, creating, and implementing internal controls and systems, while providing essential financial insights to support organizational growth and decision-making for Alpha Project programs and its subsidiary properties. The position also lends support regarding vendors, including leasing and purchasing of vehicles, equipment, insurance, benefits, and legal/litigation.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Financial Reporting & Analysis

• Prepare and ensure all financial statements, internal dashboards, and external reporting meet organizational, GAAP, and regulatory standards.
• Lead monthly and annual financial close processes, including journal entries, account reconciliations, and preparation of financial statements.
• Lead variance analysis, financial modeling, and scenario planning to provide strategic insights to leadership.
• Lead and optimize the monthly and annual financial close processes to ensure accuracy, efficiency, and alignment with deadlines.
• Meet deadlines and ensure the monthly close process is efficient, accurate, and well-documented.
• Manage multi-entity consolidations, including eliminations, intercompany allocations, and reconciliations, to ensure accurate financial reporting and compliance.

Accounting Operations

• Responsible for payroll oversight.
• Oversee accounts receivable/payable and cash flow management.
• Oversee monthly bank reconciliation and close each month; make adjustments as needed.
• Oversee the timely submission of contract billings.
• Monitor spending across departments and funding sources to ensure alignment and compliance with program and grant budgets, as well as accountability and fiscal discipline.
• Develop, implement, and regularly update internal controls, accounting policies, and reporting systems to ensure financial integrity, mitigate risk, and adapt to organizational growth.
• Oversee the full accounting cycle across all business units, ensuring accuracy and timeliness.
• Maintain compliance with accounting standards and regulatory requirements.
• Manage complex property and real estate development accounting, including capital project tracking and depreciation schedules.
• Implement and monitor intercompany transactions to ensure accurate recording and reconciliation across entities.

Audit, Tax, and Compliance

• Lead annual financial audits and ensure timely, accurate tax filings.
• Oversee contract fiscal audits (HUD, County, City, etc.).
• Address inquiries, provide documentation, and ensure transparency and timeliness to maintain a high level of service.
• Coordinate with external auditors and tax advisors, serving as the primary liaison.
• Oversee grant and fund accounting, ensuring accurate tracking of restricted funds and compliance with grantor requirements.

Internal Controls & Financial Systems

• Establish and enforce financial protocols to ensure compliance, mitigate risk, and maintain operational integrity. Regularly review and update accounting policies and systems to keep pace with organizational growth and evolving regulatory requirements.
• Develop, implement, and regularly update internal controls, accounting policies, and financial procedures to ensure operational integrity and risk mitigation.
• Develop systems for tracking financial projects, deliverables, and milestones to improve departmental effectiveness.
• Develop and implement internal controls, accounting policies, and reporting systems to ensure accurate and timely financial reporting.
• Champion the use of automation, reporting tools, and process improvements to streamline workflows and improve efficiency.
• Ensure financial systems (e.g., Sage) are optimized for reporting, allocations, and consolidations.
• Lead efforts to streamline financial workflows, automate reporting, and implement new tools to improve accuracy, efficiency, and timeliness, ensuring a smooth and compliant monthly close. Drive implementation of standardized reporting and promote data-driven decision-making.
• Lead the adoption of reporting tools and automation strategies to streamline financial workflows. Champion the use of financial data in organizational planning, resource allocation, and performance measurement.
• Streamline and automate business processes to increase accuracy, compliance, and a timely monthly close.

Budgeting & Financial Management

• Oversee organizational and program budgets in collaboration with the CDO/development team.
• Monitor expenditures to ensure alignment with budgetary goals, funder requirements, and contract/grant terms.
• Support directors and managers with training and tools to promote department fiscal and budgetary accountability and effective and responsible spending.
• Oversee appropriate procurement of services, supplies, and equipment.

Strategic Partnership & Cross-Functional Collaboration

• Partner with other departments to align financial operations with strategic goals.
• Support directors and managers with training and tools to effectively manage resources.
• Provide financial analysis and forecasting to inform decision-making, resource allocation, and long-term planning.

Fiscal Team Leadership & Development

• Lead, mentor, and develop a high-performing accounting team, fostering a culture of accountability and professional growth.
• Provide performance feedback and support the team's continuous improvement.
• Provides day-to-day oversight of the fiscal team, including adherence to policies and procedures.
• Supervise, mentor, and grow the accounting team.
• Lead and develop a high-performing accounting team, fostering a culture of accountability, continuous improvement, and professional growth.
• Conduct regular performance evaluations and provide coaching and development/training opportunities, counseling, and disciplinary action, as necessary.
• Maintains a safe and healthy work environment by establishing and enforcing organization standards and adhering to all applicable Federal, State, and local employment laws and regulations.

Organizational Training & Capacity Building

• Develop and lead training initiatives to enhance financial literacy and compliance across the organization.
• Implement project management tools and reporting frameworks to track financial deliverables and ensure accountability.

OTHER RESPONSIBILITIES

• Liaison and oversight of insurance, workers' compensation, litigation, retirement, vehicles, and equipment leasing.

Please note that this job description is not intended to be a comprehensive listing of all activities, duties, or responsibilities required of the employee in this role.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The physical demands/conditions described below represent those that must be met/tolerated by an employee to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Sitting at a desk for long and continuous periods.
• Answering or making calls on the telephone for long and continuous periods.
• Using a keyboard to perform research and communicate through written means for sometimes long and continuous periods.
• Looking at a computer monitor for long and continuous periods.
• Frequent standing, walking, reaching, lifting, and stooping.
• The employee may lift and move up to 25 pounds, and standing and walking are routine elements of the position.
• Exposure to moderate high noise levels.

QUALIFICATIONS

Candidates must demonstrate the ability to follow the policies and procedures outlined in the Employee Handbook and the relevant policies and procedures of funders. Candidates will also contribute to a positive work environment by behaving and communicating in a manner that fosters good relationships with all constituent groups, coworkers, and management. Additionally, the education, experience, and other skills listed below represent the required knowledge, skills, and abilities that are essential for this role.

EDUCATION, CERTIFICATION, AND EXPERIENCE

• Bachelor's degree in Accounting, Finance, or related field required.
• CPA or CMA preferred; MBA or Master's in Accounting is also welcome.
• Minimum 5 years of progressive experience in nonprofit or public accounting.
• At least 5 years of experience managing and developing accounting teams.
• Strong experience with:
  • GAAP compliance and financial audits
  • Sage 100 experience preferred
  • DocLink experience preferred
  • Payroll systems, i-Solved experience preferred.

KEY SKILLS SET

• Strong analytical, communication, and organizational skills.
• Proven leadership in fiscal management and a strategic thinker with a systems mindset.
• High level of integrity, fiscal responsibility, and alignment with mission-driven work.
• The ability to develop and ensure adherence to policies and procedures.
• Understanding confidentiality protocols and protecting personal information.
• The ability to organize and prioritize projects and multiple tasks effectively and on time.
• Act as a liaison with partners/vendors.
• The ability to work independently with minimal daily supervision.

EQUIPMENT AND APPLICATIONS

• High proficiency in MS Office, including Word, Excel, Outlook, PowerPoint, and web browsing.
• SAGE experience preferred.
• Working knowledge of all standard office equipment.

Alpha Project for the Homeless provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.