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Event Planning Jobs in Seattle, WA

Convention Services Manager

Coast Hotels

Seattle, WA

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Billing, Business Support, Catering Services, Communication Skills, Customer Relations, Customer Relationship Management (CRM), Detail Oriented, Event Management, Forecasting, Leadership, Marketing, Operations Planning, Organizational Skills, Proposal Development, Reconciliation, Resolve Customer Issues, Revenue Growth, Sales, Service Delivery, Social Media, Team Player, Time Management
LOCATION
Seattle, WA
POSTED
3 days ago
Convention Services Manager

Coast Seattle Downtown Hotel by APA

Your company, your values, your career!

Coast Hotels is a dynamic and growing brand. Our culture is rooted in our values, leadership accountability, and the growth and development of our Ambassadors.

We are looking for a Convention Services Manager who thrives on creating seamless, memorable event experiences and building strong client relationships. This is an opportunity to take ownership of meetings and events from start to finish, working alongside a collaborative team that values service excellence and attention to detail.

If you are passionate about hospitality, enjoy a fast-paced environment, and take pride in delivering exceptional guest experiences-we'd love to hear from you.

What You'll Do

As Convention Services Manager, you will be the primary on-site contact for clients, ensuring their event experience is smooth, organized, and aligned with expectations.

Event Planning & Execution
  • Coordinate and service all assigned group meetings and events from contract handoff through completion
  • Lead BEO / event order meetings and ensure all departments are fully aligned
  • Prepare detailed function resumes and communicate all event details in advance
  • Conduct pre- and post-conference meetings with clients
  • Be present on-site for events, including evenings and weekends, as required
  • Respond to client needs promptly and professionally, delivering a service-first experience
Catering Sales & Revenue Generation
  • Achieve approximately 4-5 catering contracts per month (based on business levels)
  • Develop catering proposals, contracts, and follow-up communications
  • Build relationships that support repeat business and long-term client partnerships
Billing, Systems & Reporting
  • Ensure event billing is accurate and coordinated with Accounting
  • Enter group and reservation details into HMS / CRES systems accurately
  • Maintain CRM data, including activity tracking, notes, and pace reporting
  • Support month-end reporting, forecasting, and event reconciliation
Team & Administrative Support
  • Perform administrative tasks and client communication
  • Coordinate pre-arrival details and amenities to enhance the guest experience
  • Support marketing initiatives and maintain organized sales office practices
  • Contribute to social media engagement in alignment with Coast Hotels brand standards
What You Bring
  • 2-3 years of experience in convention services, catering, or hotel group sales
  • Strong understanding of event planning, banquet operations, and group servicing
  • Experience with hotel systems (HMS / CRES) and CRM platforms
  • Exceptional organizational and time management skills
  • Strong communication and relationship-building abilities
  • Ability to manage multiple events in a fast-paced environment
  • Flexible availability, including evenings, weekends, and holidays
Why Join Coast Hotels?

At Coast Hotels, our Ambassadors are at the heart of everything we do. We are committed to creating an inclusive, supportive workplace where you can grow your career and make a meaningful impact.
  • Collaborative and people-first culture
  • Opportunities for growth and development
  • A dynamic environment where your contributions matter
  • The chance to create exceptional guest and event experiences


If you're ready to take the next step in your hospitality career and be part of a team that values service, accountability, and community-apply today and make an impact with Coast Hotels.

About the Company

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Coast Hotels

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