CONVEYANCING SUPERVISOR - DOWNTOWN, OAHU

CONVEYANCING SUPERVISOR - DOWNTOWN, OAHU Salary See Position Description Location Island of Oahu Job Type Various Job Number DLNR-2024-0004 Department Land & Natural Resources Division Bureau of Conveyances Opening Date 11/01/2024 Closing Date Continuous Description Benefits Questions Recruitment Information Recruitment Number DLNR-2024-0004This posting is for the State of Hawaii, Department of Land and Natural Resources, Bureau of Conveyances.The position is located in Downtown, Oahu.Salary: $6,022.00 to $7,628.00 per month (SR-24, Step C to I)Note: Hiring rate will be based on availability of funds, the applicants qualifications, and other relevant factors.This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaiis Civil Service Job Opportunities Listing page of the Department of Human Resources Developments website.Direct all inquiries regarding this position to:Wendy Matsuda, Administrative AssistantEmail: wendy.matsuda@hawaii.govMonday - Friday, 7:45 am - 4:30 pm (HST) Duties Summary Who we are: The Bureau of Conveyances (BOC) is responsible for maintaining an accurate, timely, and permanent record system for title to real property. The BOC examines, records, indexes, and digitizes nearly 300,000 Regular System and Land Court documents and maps annually; issues Land Court Certificates of Title; certifies copies of matters of record; and researches Uniform Commerical Code (UCC) requests. Hawaii is one of two states in the nation with a single statewide recording system. With two systems of recording in Hawaii, the Conveyancing Supervisor (also known as "Land Court Branch Chief") manages the Land Court Recording Branch which is responsible for all Land Court recordings and the proper updating of all Land Court certificates. The Land Court Branch Chief oversees both the Receiving Section, which handles all intake and recordation of documents submitted from customers, and the Review Section, which handles all post-recording tasks and activities in accordance with Hawaii Revised Statute (HRS) 501 and 502 requirements as well as their corresponding Hawaii Administrative Rules (HAR) requirements. We are excited to find a Land Court Branch Chief to lead our Branch and provide the necessary supervisory and customer service experiences critical to the Division's operations given the public-facing nature of the work and the number of staff reporting to them. The work done by this Branch, as well as by the BOC in general, contributes in a significant way to the State's economy due to the billions of dollars in real estate transactions that are recorded by the BOC and the responsibilities of maintaining accurate records of all these and related transactions and providing secure access to the public. As the Conveyancing Supervisor for the Land Court Recording Branch, you'll:Plan, direct, and manage operations, and corroborate with the Registrar and Deputy Registrar of Conveyances on any escalation issues or changes to current processes and procedures such as with advancing technologies for the Branch.Work on tasks including title searching and reporting, title and escrow industry involvement, and legal documents involving property conveyances.Provide technical information and assistance to the public, attorneys, loan officers, escrow officers, and brokers on drafting and phrasing of legal documents and all matters relating to recording practices. Minimum Qualification Requirements To qualify, you must meet all of the following requirements: LEGAL AUTHORIZATION TO WORK: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States. Education: Graduation from high school or equivalent. Excess experience as described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis. Experience: Applicants must possess experience of the kind, quality and amounts described below, or any equivalent combination of training and experience: Specialized Experience: Six (6) years of progressively responsible work experience which required the knowledge of an application of conveyancing laws, rules and regulations. Such experience must have involved examining, analyzing, and/or preparing real property ownership records and documents in conformance with conveyancing statutes, rules, and regulations. Supervisory Experience: One (1) year of supervisory work experience which included: 1) planning, organizing, scheduling, and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult work problems; 4) training and developing subordinates; and 5) evaluating their work performance. Non-Qualifying Experience: Work experience which involved searching for and summarizing land title and other legal documents to determine ownership that did not involve evaluation and analysis of such documents for proper conveyancing form, references, encumbrances, and acknowledgments will not be considered qualifying. Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply (click link below). The information provided above represents a summary of the Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE. Other Information The State of Hawaii complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0180 for assistance.PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAMThe PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.gov/manage-loans/forgiveness-cancellationELECTRONIC NOTIFICATION TO APPLICANTSThe Department of Land and Natural Resources (DLNR) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.TESTING INFORMATIONThe examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Offices Levels of Review.Note: The State Recruiting Office will refer you to the Department of Land and Natural Resources regarding this position. YOUR JOB BENEFITS WITH THE STATE OF HAWAIIThe State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.A summary of these benefits, which is based on full-time employment, is listed below.Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.Paid HolidaysYou may be eligible for 13 paid holidays each year; 14 holidays during an election year.Paid VacationYou may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.Paid Sick LeaveYou may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.Other LeavesReasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.Health InsuranceThe State pays a part of the premiums for each employees enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.Group Life InsuranceThe State provides a free life insurance policy for employees.Retirement PlanThe State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.Premium Conversion PlanParticipating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.Flexible Spending AccountsEligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.Transportation BenefitsParticipating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.Deferred CompensationThe State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.Temporary Disability InsuranceQualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.Social SecurityAs an employer, the State also contributes to an employees social security account.Promotions & TransfersFor employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.Training & Continuing EducationThe State supports developmental activities related to an employees work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.Travel ExpensesThe State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.Incentive & Service AwardsThe State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.Union & Collective BargainingEmployees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employees job is excluded from collective bargaining.The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.CLICK HERE for more information on the State of Hawaiis Benefits At-A-Glance.The State of Hawaii is an Equal Opportunity Employer Revised 01/13 01 RECRUITMENT SURVEY (MANDATORY) Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation.Where did you hear about the career opportunities with the State of Hawaii? State Recruiting Office Job Announcement Posting (Visit to the State Recruiting Office or Workforce Development Office) Job Fairs Consolidated Theatres TheBus Shopping Mall Advertisements Print Advertisements Word of Mouth (State of Hawaii Employee, Speaker at a Presentation, School Counselor, etc.) Army Partnership for Youth Success (PaYS) LinkedIn Facebook, Twitter, Instagram, etc. Governmentjobs.com Internships Other 02 APPLICANTS ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. You must submit verification (e.g., copies of official transcripts or diploma as instructed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number. Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted to our office via email or USPS as soon as possible. Our mailing address is: State of Hawaii Department of Land and Natural Resources, 1151 Punchbowl Street #231, Honolulu, Hawaii 96813. Documents should be identified by job title and recruitment number. I acknowledge that I have read, understand and agree to all of the above. 03 APPLICANTS ACKNOWLEDGEMENT (Continued)Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.In general, concurrent experiences and/or education will not be double credited unless otherwise specified.Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years. I acknowledge that I have read, understand, and agree to all of the above. 04 APPLICANTS ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement. I acknowledge that I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the job announcement. 05 SPECIALIZED EXPERIENCEHow many years of progressively responsible work experience, as described in the Minimum Qualification Requirements, do you possess? No experience Less than 1 year of experience 1 year to less than 2 years of experience 2 years to less than 3 years of experience 3 years to less than 4 years of experience 4 years to less than 5 years of experience 5 years to less than 6 years of experience 6 or more years of experience 06 If you answered "No experience" to Question #5 above, please indicate "N/A" below. If you stated that you possess the Specialized Experience, provide the following information to address your relevant background. To receive credit, the employer(s) and each position held must be identified in the experience section of your application. Any information you submit may be verified. The information for each employer should include:A. Employers name, dates of employment (Month/year to Month/year), your official job title, and average number of hours per week spent collectively on duties below;B. Description of employer (government agency, financial institution, title company, etc.); kinds of services provided; and primary clientele (describe);C. What was the primary function of your position? What were your major duties and responsibilities?;D. Describe in detail your experience in the examination, analysis and/or preparing of real property ownership records and documents in conformance with conveyancing statutes, rules and regulation. What was your specific role in the process, the steps you took, and what happened as a result of your involvement? Give relevant examples to show the scope and extent of your responsibilities;E. Describe the kinds of records and documents you worked with and the purpose of these records or documents. What did you do with them and what information were you looking for?;F. Describe your experience and involvement to determine and evidence title to real property;G. If any, describe your experience in providing technical information and assistance to the public, attorneys, loan officers, escrow officers, and brokers on drafting and phrasing of legal documents and all matters relating to regular recording and Land Court recording practices and procedures. You may choose to write your responses in a separate document, such as a WORD document, and electronically attach supporting documents to your application. 07 SUBSTITUTIONS ALLOWEDPlease indicate if you are using the substitution to partially meet the specialized experience requirement.In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application. I am not using substitution I have a law degree from a school of law accredited by a nationally recognized, specialized accrediting body (or a law degree deemed comparable by a nationally recognized specialized accrediting body). 08 SUPERVISORY EXPERIENCE REQUIREMENT Do you possess at least one (1) year of supervisory experience which included: 1) planning, organizing, scheduling, and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult work problems; 4) training and developing subordinates; and 5) evaluating their work performance?If yes, please give the dates (from and to, month and year) you officially performed such duties, the number and job titles of the positions you supervised, and a specific description of your supervisory duties in the space provided below. In your description, avoid the use of vague or ambiguous terms such as "supervised", "managed", "responsible for", etc. Also, please give the number of hours spent per week in such supervisory duties. You may choose to write your responses in a separate document, such as a WORD document, and electronically attach supporting documents to your application. Required Question Employer State of Hawaii Address DHRD - Employee Staffing Division 235 S. Beretania Street, 11th Floor, Honolulu, Hawaii, 96813-2437 Phone 808-587-0936 or 1-877-447-5990 (TTY) *** Website http://jobs.hawaii.gov/