Position Title: Global Commercial Data & AI Contract & PO Coordinator
Function: Global Commercial Data & AI (GCDAI)
Location: Raritan, NJ (Hybrid: 3 Days On-Site / 2 Days Remote)
Position Type: 12+ Months Contract
Position Overview
The Global Commercial Data & AI (GCDAI) Contract & PO Coordinator provides critical administrative, procurement, and contract lifecycle management support across the GCDAI function. This role acts as the central point of contact for submitting, tracking, and following through on eMarketplace entries, Statements of Work (SOWs), Purchase Orders (POs), and Non-Disclosure Agreements (CDAs/NDAs).
The ideal candidate brings strong organizational skills, administrative expertise, and familiarity with enterprise procurement systems (preferably Johnson & Johnson's eMarketplace and internal finance/procurement workflows).
Key Responsibilities
- Procurement & eMarketplace Operations: Submit and coordinate eMarketplace requests on behalf of GCDAI team members, including new contract requests, contract/PO amendments, and CDAs/NDAs.
- PO & Budget Administration: Initiate and process Purchase Orders (POs), assist with budget tracking, financial accruals, and SOW management.
- Contract Lifecycle Management: Manage the end-to-end lifecycle of all GCDAI agreements from initiation to approval.
- Tracking & Status Reporting: Maintain an up-to-date central contract tracker and send clear weekly email status updates to stakeholders.
- Stakeholder Coordination: Provide sourcing contact details for Master Services Agreements (MSAs) and Requests for Proposals (RFPs).
- Escalation & Follow-Up: Perform proactive, timely follow-ups on all open requests and escalate bottlenecks to Procurement Leads and GCDAI team members as needed.
Qualifications & Requirements
Required:
- Experience: 5+ years of administrative, procurement, or contract coordination experience (flexible on years of experience for candidates with direct J&J enterprise experience).
- System Expertise: Hands-on experience with procurement systems (eMarketplace, SAP, Ariba, or similar enterprise purchasing tools).
- Core Competencies: Strong background in PO processing, SOW entry, budget support, and accruals tracking.
- Soft Skills: High attention to detail, strong team collaboration, excellent communication, and proactive follow-up habits.
- Work Location: Based locally near Raritan, NJ with the ability to work on-site 3 days per week (In-person 1-round interview required).
Highly Preferred:
- J&J Experience:2+ years of prior Johnson & Johnson (J&J) experience and direct familiarity with J&J internal procurement tools/systems (eMarketplace).
- Education: Associate's degree or higher preferred (open to candidates without a degree if compensated by strong J&J experience)
Thanks
Sri Vardhan Chilakamukku
Infobahn SoftWorld Inc.