Coordinator, Administrative Program

Announcement

Details

Open Date 07/28/2026 Requisition Number PRN17285N Job Title Coordinator, Administrative Program Working Title Part-Time Temporary Degree Progress Specialist Career Progression Track D Track Level FLSA Code Administrative Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 20 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

This is a part time, fixed term position of nine months at no more than 20 hours a week, with some availability during regular office hours of Monday - Friday 8:00am - 5:00pm MT. This position will not work the week of November 23rd - November 27th, or December 21st, 2026 - January 4th, 2027.

Is this a work study job? No VP Area Academic Affairs Department 00296 - Registrar's Office Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $20 - $35 per hour, commensurate with experience. Candidates with a background in registrar operations, curriculum management, or degree audit will be considered at the higher end of the range. Close Date 09/07/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

The Part-Time/Temporary Degree Progress Specialist provides administrative and analytical curriculum and degree audit review support to the Assistant Registrar for Academic Progress. This role focuses on ensuring the accuracy and consistency of students' academic progress through degree audits. This will include auditing student records, manually process exceptions, and identifying discrepancies using the university catalog. The Degree Progress Specialist works collaboratively with undergraduate departments, the curriculum team, and other Registrar functional areas. This position may also review and assist with Graduate School curriculum and degree audits as needed.

This position supports institutional efforts to maintain clear, well-documented, and systematized academic records, ensuring accurate data and will work with team members in the University Registrar's Office, curriculum contacts, and other campus partners whose roles contribute to the development of the academic offerings.

Please Note: Applicants residing outside of Utah are welcome to apply. However, the employee's work location must be approved by the University. Remote work from locations outside of Utah is subject to review and approval based on applicable employment laws, tax and payroll requirements, and business need.

Responsibilities

• Assist with data and transcript analysis, including progress testing, review, reporting, and troubleshooting.
• Perform data validation and quality assurance checks on degree audit records migrated to the new degree audit system verifying program requirements, course completion, as well as manual entry of exceptions.
• Maintain records of data anomalies and actions taken during review contributing to a shared record used for tracking and auditing purposes.
• Collaborate to review and reconcile student records, including identifying records with incomplete, inconsistent, or non-standard data.
• Assist with processing exceptions, petitions, and waivers within the degree audit system.
• Assist the Senior Assistant Registrar for Graduate Records with administrative and analytical curriculum review as needed. This may include monitoring, reviewing, and updating graduate program requirements to ensure accurate content, consistent formatting, and publication across institutional platforms and websites.
• Help resolve curriculum related issues and discrepancies.
• Support continuous improvement efforts related to curriculum processes, data quality, and operational workflows.
• Performs other duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience) plus one year directly related experience . Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Strongly Preferred

• Experience working in a registrar's office or higher education administrative environment.
• Demonstrated knowledge of student records management and academic policies.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.

Preferred

• Experience using Stellic or similar degree audit and academic planning tools.
• Familiarity with academic policies and degree requirements.
• Experience with curriculum management or academic catalog.

Special Instructions Summary

Required 5 professional references, information requested: First and Last Name, Relation, Company, Email and Phone Number

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)?

• Yes

• No

• • How many years of directly related work experience do you have?

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 5 years

• 5 years or more, but less than 8 years

• 8 years or more

• Are you legally authorized to work in the United States?

• Yes

• No

• Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?

• Yes

• No

• How many years of experience do you have with uAchieve, Stellic or other degree audit systems?

• No experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more but less than 4 years

• 4 years or more

• Years of experience with higher education or other related field

• No experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 4 years

• 4 years or more

Applicant Documents

Required Documents

• Cover Letter
• Resume
• List of References

Optional Documents

• Historical Only - Do Not Use - See Description for More Information - Appropriate discharge document (such as DD-2214) - Veteran Only
• Historical Only - Do Not Use - See Document Description for More Information - Addendum to the University of Utah - Veteran Only