Coordinator, Administrative Program

Announcement

Details

Open Date Requisition Number PRN45386B Job Title Coordinator, Administrative Program Working Title Events Manager Career Progression Track D Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Mon-Fri 8am-5pm, some early mornings, nights or weekends as needed.

VP Area Academic Affairs Department 00304 - U Career Success Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $55,000 - $60,000 Close Date 07/31/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

Job Summary

U Career Success seeks an Events Manager who will serve as the primary planner, coordinator, and subject matter expert for career-related events and experiences across the University of Utah. This position is responsible for designing and executing high-quality events that connect students with career opportunities while delivering exceptional experiences for employer partners, students, alumni, and campus stakeholders.

Working closely with U Career Success leadership and campus partners, the Events Manager provides expertise and recommendations regarding event formats, participant experiences, operational improvements, and emerging opportunities. This position assesses event outcomes, identifies gaps in programming, and champions enhancements that support departmental goals and student success while aligning with broader organizational priorities.

The Events Manager oversees all aspects of event logistics and operations, ensuring seamless execution and exceptional customer service. As a visible representative of U Career Success, this role helps strengthen the department's reputation through professional, welcoming, and impactful event experiences.

This position works as part of a collaborative and creative team that values innovation, communication, and service excellence.

Responsibilities

• Lead the planning and execution of large career fairs, tailored expos, recruiting events, and special programs each semester, ensuring seamless delivery and exceptional participant experiences.
• Serve as the primary project manager for all event logistics, including venue coordination, catering, technology, registration processes, payment processing, staffing, vendor management, signage, accessibility considerations, and day-of operations.
• Act as a brand ambassador for U Career Success, creating welcoming, professional, and engaging experiences that strengthen relationships with students, employers, alumni, faculty, and campus partners.
• Partner with U Career Success leadership, academic colleges, departments, and student organizations to assess student populations' unique career development needs, evaluate event opportunities, and recommend programming that supports departmental priorities and student success.
• Collect, analyze, and report event participation, satisfaction, and outcome data to assess effectiveness, identify gaps in programming, and inform future event planning and decision-making.
• Manage event-related budgets, financial projections, receivables, payables, and vendor contracts while ensuring responsible stewardship of departmental resources.
• Oversee event management systems and platforms, including Handshake event registration, employer payments, event communications, and on-campus recruiting logistics.
• Coordinate services with campus and external partners, including catering, facilities, parking and commuter services, security, technology services, and other vendors necessary for successful event execution.
• Collaborate closely with Corporate & Community Engagement, Career Coaching, Marketing, and Operations teams to ensure event execution aligns with departmental goals and provides a seamless, holistic experience for students and employer partners.
• Ensure compliance with university policies, procedures, and risk management requirements related to events and programs.
• Deliver exceptional customer service to both internal and external stakeholders, serving as a trusted partner to students, employer partners, alumni, faculty, staff, vendors, and campus collaborators. Foster positive relationships through responsive communication, attention to detail, professionalism, and a commitment to creating outstanding event experiences.
• Collaborate closely with the Events & Operations team to ensure alignment of priorities, resources, timelines, and processes. Contribute to a culture of teamwork, shared accountability, and continuous improvement while supporting departmental initiatives and helping ensure operational excellence across all U Career Success programs and services.

Minimum Qualifications

Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Preferred Qualifications

• Experience managing and executing events in a higher education setting
• Experience communicating effectively with multiple stakeholders
• Experience using project management tools like Trello
• Experience using Handshake
• Professional communication and relationship building
• Demonstrated ability to organize and execute tasks requiring a high level of detail
• Proficiency with spreadsheets, data analysis, project management programs, and the ability to master new platforms such as CRMs and recruiting software (Handshake)

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)?

• Yes

• No

• • How many years of directly related work experience do you have?

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 5 years

• 5 years or more, but less than 8 years

• 8 years or more

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents