Coordinator, Budget and Grants

Posting Details

Position Information

Posting Number 201104819 Position Title Coordinator, Budget and Grants State WI Employment Status Part Time Position Status Limited Term If Limited Term (End Date of Assignment, Project, or Grant) 12/21/2026 Position Type Faculty Job Family Financial Operations and Management # Hours Per Week 20 Position Overview

Manages and coordinates program budgets, grant financial statements and reconciliations. This includes managing p-card expenses, consulting contracts with community partners, and grant and budget reports. This position will also provide support in grant-related activities such as reporting budget information and collecting materials for grant report submissions. Finally, this position will develop new program processes for these various budget and grant duties.

Duties and Responsibilities

• Grant budget management: ·

• Manage grant calendar with regards to grant reports, end dates, no-cost extension deadlines, etc.

• Coordinate and draft budget narratives for grant reporting ·

• Maintain projected annual grant budgets and forecasting

• Provide monthly projections of operating budget and project expenses

• Coordinate with ORSP, financial units and departments (e.g., accounts payable, grants accounting and reporting, college budget office) for compliance and reporting

• Draft contracts and manage contract processes for all consultants

• Develop and streamline expense and budget processes

• Supports purchasing for programs using COUPA vendor site

• Track and reconcile p-card expenses

• Supports project work related to grant and logistic needs

Required Knowledge, Skills and Abilities

• Bachelor's degree in Business management/administration or related field
• Microsoft Office, COUPA, Myjobs, Outlook
• A minimum of one year of experience.
• Experience managing multiple databases with excel and other data management apps
• Strong communication skills
• Consistent and reliable communication via email
• Manage busy calendars with other team members
• Attention to detail and strong organizational skills

Preferred Knowledge, Skills and Abilities

• Knowledge of budget processes involving COUPA and MyJobs.
• Experience with data tools such as R, Tableau, and PYTHON

Department Social & Cultural Science Posting Date 07/20/2026 Closing Date Special Instructions to Applicants EOE Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

Posting Specific Questions

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