Coordinator, Commission on Dental Accreditation Site Visits

Who We Are: It all starts with purpose.

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA’s headquarters is located in one of Chicago’s most iconic buildings, designed by a world-renowned architectural firm, and is close to public transportation.  With more than 350 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Boston area.

We were named a 2024 Best-in-Class Employer by Gallagher and Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team!

Job Responsibilities:

The Coordinator of Commission on Dental Accreditation (CODA) site visits provides coordination of the operational and logistical activities site visits (200+ site visits annually involving 600+ volunteer site visitors) of dental education, advanced dental education and allied dental education programs.

This role provides support in the development, implementation, and maintenance of site visitor trainings and process updates. Through effective organization, communication, and project management, this position helps ensure the efficient and consistent administration of CODA’s accreditation site visits.

Must Have:

• Bachelor's degree or experience in lieu of degree
• 3 years experience (or 7 years in lieu of degree) in/with:
  • progressively responsible administrative, program management
  • coordinating complex schedules, managing multiple concurrent projects, and serving as a primary liaison among diverse stakeholders
  • demonstrated experience organizing large-scale events involving multiple participants and strict deadlines
  • processing documentation, maintaining detailed records, coordinating travel logistics, and managing reimbursement
  • working with volunteers, committees, or professional organizations

• Knowledge of administrative and project coordination principles

• Knowledge of business travel, meeting logistics, reimbursement processing, invoice management, and related administrative procedures

• Strong understanding of customer service principles and stakeholder relationship management in a professional and service-oriented environment

• Excellent organizational, communication, customer service, organizational, project management, and problem-solving skills
• Able to coordinate numerous concurrent activities, deadlines, and priorities with a high degree of accuracy
• Proficiency in Microsoft Office Suite, database or document management systems
• Travel twice per year, 1-3 nights per trip, to observe in-person site visits for process improvements and/or attendance at in-person CODA meetings and stakeholder conferences
• Position may require before or after hours work

Nice to Have:

• Experience with higher education, accreditation, compliance, healthcare, or dental education environments

Just a few of the benefits offered to employees:

• Promotes Work/Life Balance
• Hybrid Work Schedule (2-3 days from home)
• Health insurance/ dental reimbursement plan
• Ample Paid time off
• 401(k) 
• Flexible Spending Account
• Life insurance
• Tuition reimbursement
• Paid Parental Leave
• Pet Insurance
• Student Loan Refinance
• 2 days off to work at a charity event of your choice 

The ADA values a variety of backgrounds and experiences and is committed to providing equal employment opportunities to qualified job candidates. The ADA is an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment in open positions without regard to race, ethnicity, gender, color, religion, sex, age, marital status, ancestry, citizenship, physical or mental disability, medical condition, veteran status or any other characteristic.

The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

recruiting@ada.org

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.