Coordinator Compliance Special Ed

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AUSTIN ISD JOB DESCRIPTION

JOB TITLE: COORDINATOR COMPLIANCE SPECIAL ED PAY GRADE: CAD 1 DUTY DAYS: 226 FLSA STATUS: EXEMPT DATE REVISED: 08/05/2025 HC FUNDING SOURCE: THIS POSITION IS PARTIALLY OR FULLY FUNDED THROUGH LOCAL AND/OR GRANT SOURCES. CONTINUED EMPLOYMENT IN GRANT-FUNDED POSITIONS IS CONTINGENT UPON AVAILABILITY OF FUNDS.

MINIMUM QUALIFICATIONS A Bachelor's degree in Special Education, Information Technology/Computer Science, or a related field is required. A Master's degree is preferred. Program management experience in the operation of large information systems is preferred. Three (3) years of effective Special Education teaching and/or coordination experience is preferred. A valid Texas Special Education Teaching certificate is preferred. SKILL REQUIREMENTS The incumbent must be knowledgeable of the IDEA and all Federal, State, and Local regulations, mandates, policies, and rules associated with programming, service provisions, support, professional development/learning, and services for students with disabilities. Ability to review policy interpretations, processes, and procedures that impact student learning and achievement, teacher instructional delivery and program compliance. An incumbent must be skilled at data analysis for periodic program monitoring, decision-making, and support of effective program components and implementation. Establish a monitoring and compliance team for review of program compliance in all mandated areas. Experience is needed in the areas of aligning, revising, and editing program components for corrective delivery of services and support by District and campus staff for students and their parents and families. This position requires the ability to evaluate systems and procedures logically and realistically as well as evaluate and assign staff for efficient operation of the department. Incumbent must have strong presentation skills, project management ability, excellent team building skills, and decisive leadership ability that can cross functional areas to resolve conflicts, achieve compromise and reach timely agreement on best practices and solutions. The incumbent in this position must be able to read, write, and speak/communicate in English to receive and to provide work-related information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where appropriate, visitors and students.

JOB

PURPOSE

AND

RESPONSIBILITY Incumbent will oversee compliance programming, operations, and applications support. Incumbent has overall responsibility for planning, coordinating, implementing, and maintaining business and student-related data and applications and related programming services and development. This person must determine the needs of the user community and ensure the department is providing systems and information that meet those needs. This position ensures all program and student data is

stored

and

secured

yet

is

available

for

review

by

auditors

or

at

parent

request,

as

appropriate.

This

position

is

responsible for providing technical assistance and support for the district and assigned campuses. ESSENTIAL FUNCTIONS

Complete

compliance

programming,

operations,

and

applications

support.

Plan,

coordinate,

implement,

and

maintain

business

and

student-related

data

and

applications

and

related

programming services and development.

Determine

the

needs

of

the

user

community

and

ensure

the

department

is

providing

systems

and

information

that

meet those needs.

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AUSTIN ISD JOB DESCRIPTION

Ensure

all

program

and

student

data

is

stored

and

secured

yet

is

available

for

review

by

auditors

or

at

parent

request,

as appropriate.

Provide

training,

technical

assistance,

and

support

for

the

District

and

assigned

campuses.

Facilitate

the

review

and

alignment

of

program,

support,

and

service

compliance

through

the

development,

revision,

and enhancement of manuals, handbooks, policies, practices, and procedures.

Actively

monitor

campus

program

documentation,

student

data,

IDEA,

ADA

and

OCR

issues,

complaints, mediation/hearings related to student services and supports. Establish a system for providing information, training, and technical support related to current procedural safeguards, legal frameworks, mandates, regulations, and District policies and procedures when assisting the Department and District with resolving critical cases.

Address

all

issues

and

concerns

related

to

behavior

logs,

incident

reports,

and

educational

programming.

Coordinate

IEP

reviews

and

prepare

case

staffing's,

ARDC

meeting

agendas,

and

other

relevant

student

documentation.

Review

student

program

needs

and

make

recommendations

for

identified

instructional,

behavioral

and/or

social

needs to positively impact student learning.

Use

technological

systems

and

programs

to

obtain

reference,

and

document

student

and

program

data.

Support

equitable

application

of

the

full

continuum

of

services

for

all

students.

Ensure

compliance

with

FERPA,

HIPAA,

and

other

confidentiality

regulations

and

mandates.

Monitor

program

data

management

systems

and

reports

for

accuracy

and

integrity.

Develop

reports

and

respond

to

inquiries

related

to

grants,

budget

operations,

and

compliance.

number

of

students impacted within the system.

Provide

technical

assistance

and

support

for

ensuring

budget

allocations

and

expenditures staff

is

compliant

with

all fiscal mandates and requirements.

Coordinate

collaborative

progress

monitoring

of

the

District

and

Department

goals

and

strategies

Special

Education.

Support

the

development

of

the

Department

budget

and

coordinate

monitoring

of

the

Maintenance

of

Effort

(MOE)

and other fiscal and budgetary requirements.

Provide

federal

and

state

compliance

guidance

for

the

Department

and

District

campuses.

Coordinate

implementation

of

monitoring

tools

for

tracking

campus

compliance

with

corrective

action

plans.

Review

Departmental

and

campus

budgets

for

compliance

and

accountability.

Support

campus

staff

in

compiling

required

documentation related

to

residential

placement

considerations.

Coordinate

supports

and

services

for

students

and

families

to

complete

and

submit

a Non-Ed

funding

application

and/or in-home training

Ensure

training

or

professional

development

opportunities

for

District,

Department,

and

campus

administrators

and leaders regarding allowable and non-allowable budget expenditures.

Coordinate

and

monitor

the

system

for

Medicaid

and SHARS

billing

and

accountability.

Facilitate

policies

and

procedures

for

timely

and

accurate

responses

to

Open

Records

Requests.

Support

implementation

of

Departmental

Operating

Guidelines

and

Procedures.

Provide

an

exceptional

customer

experience

for

all

AISD

stakeholders

with

intentional

and

professional practices

that promote a culture of respect. OTHER DUTIES AS ASSIGNED Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. PHYSICAL EFFORT AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary. Services are provided in an office. Some travel is required. This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position.

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AUSTIN ISD JOB DESCRIPTION

PERSONAL WORK RELATIONSHIPS This position reports directly to the appropriate supervisor of the department. Incumbent provides status reports, addresses issues, and manages large amounts of confidential data. The incumbent receives an annual evaluation from supervisor. The Austin Independent School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. I have read & acknowledged the job description above. Employee Signature:

Date: