Coordinator Emergency Preparedness

​Develop and maintain emergency plans and procedures for disasters identified in the HVA/ risk analysis. 

​Collaborate with the management team in the creation, development, education, training, and implementation of disaster plans that are in alignment with state and other regulatory agencies. 

​Develop, implement and monitor hospital wide safety and security management programs. 

​Responds to employee safety and security concerns by examining safety issues, preparing corrective actions and ensuring appropriate follow-up.  

​Assist departments with developing safety and security policies and procedures. 

​Reports to Environment of Care committee on safety and security related issues.  

​Works with the Director of Plant Operations to ensure that all EC/LS regulatory requirements are compliant and up to date.  

​Works with the Director of Plant Operations to ensure that the Complyos database is accurate and up to date.  

​Works with Plant Operations and Quality team to assure all risk assessments are completed and entered in Complyos. 

​Conducts any required emergency management and disaster drills. 

​Conducts all fire drills and audits Fire Alarm observation forms.  

​Participates in Environmental Rounding to identify safety hazards that pose risk to the organization and develop action plans to resolve and or mitigate the safety risk.  

​Know when to activate the facility’s emergency operations plan and hospital command center.   

​Know the organization’s alert and notification system and procedures, and ensure appropriate staff is educated on this as well.   

​Manage disaster response or crisis management activities for the facility. Ensure availability of staff 24/7 to respond to disaster or potential disaster situations. 

​Participate in the organization’s committee for general administration in planning, coordinating, maintaining, and updating disaster plans, including internal and external event response. Provide necessary project management and support for all related emergency preparedness sub-committee work.   

​Develop and prepare reports that fulfil grant contract requirements as outlined by the specific funding stream. 

​Coordinate the use and routine testing of all disaster-related equipment. 

​Develop policies and procedures that facilitate compliance and program implementation. Ensure the facility meets all standards and compliance with federal regulations related to emergency management planning, such as The Joint Commission (TJC), Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), Centers for Medicare & Medicaid Services (CMS), and Department of Homeland Security (DHS) regulations and standards. Also ensure that the facility meets the Emergency Management criteria required by the hospital accreditation body (e.g., TJC, DNV-GL). 

​Establish mechanisms to collect, review, and track data required by local, state, and federal entities which are consistent with the facility’s policies and procedures.   

​Coordinate the collection of organization-wide regulatory required information including, but not limited to, hazardous materials inventory, departmental hazard surveillance, and disaster supply inventories. NOTE: The coordination of hazardous materials inventory will vary by hospital, and in some cases may be managed by the facility’s safety department instead.  

​Provide warnings and emergency data to the organization, and operations and technical support to leadership before, during, and after emergencies that affect it.   

​Develop relationships and collaborate with partners/ stakeholders, both internal and external to the organization, such as: other local hospital disaster coordinators, the area healthcare coalition, and emergency medical services, public health, fire, and law enforcement agencies.  

​Identify and maintain contact information for community response partners and identify how your facility will be notified of an emergency/ crisis situation.   

​Establish a schedule of training and exercises to practice/ test the emergency plans and participate with community partners in community or state-wide exercises maintaining compliance with accrediting agencies. Document the results of these exercises in an after-action report to improve the facility’s emergency operations plan and response activities. Incorporate any lessons learned into future iterations of the plans. 

​Perform assigned incident command role during drills, exercises, and real word emergencies.