Coordinator, External Events

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• Event Planning/Administration 1

Welcome to UMBC Jobs

Coordinator, External Events

Apply now Job no: 495307

Work type: Staff Full-time

Location: UMBC Campus

Categories: Administrative/Professional, Event Planning/Administration

Department:

Event & Conference Services

Event & Conference Services is UMBC's full-service event planning support team, and a one-stop-shop for scheduling event spaces and resources on the UMBC campus. We are dedicated to delivering high-quality event services and professional customer service to our clients.

Position Overview:

UMBC is hiring an External Event Coordinator in Event & Conference Services! Join our event scheduling and advising team, streamline operations, and play a key role in shaping campus events for external users and summer conference guests.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $54,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC? Check out Glassdoor or Indeed.

For 16 years in a row UMBC has been recognized as a Great College to Work For!

Telework:

A hybrid telework schedule may be available.

Responsibilities:

• Coordinates, initiates, and manages the process for sending and executing contracts/facility rentals.
• Coordinates on-campus services for facility rentals as well as contractual services (dining/ catering, security, housekeeping, etc.) through appropriate systems and workflow (e.g. 25Live, Basecamp, Box, DocuSign, etc.).
• Maintaining accurate documentation, including service requests, quotes, and invoices and reviews and approves administrative tasks (e.g. pricing, billing, procurement, etc.).
• Acting as a primary point-of-contact for all facility rental users throughout planning, stay, and billing.
• Software management for clients and campus partners. 25Live, Basecamp, Social Tables, Google Suite, Box.
• On campus event support as necessary and "On call" services through the summer conference season.
• Work directly with Conference Operations Coordinator and summer conference group leaders to ensure proper roster data and overnight conference group numbers.

Required Minimum Qualifications:

Education Required:

• Bachelors degree preferably in event management, hospitality, marketing, business management, or closely related field.

Experience Required:

• One year of experience in event management or hospitality.
• Demonstrated commitment to meeting the needs of diverse populations and organizations; ability to interact effectively with broad campus constituents and community partners.
• Strong verbal, written and interpersonal communication skills.
• Excellent organizational and time management abilities.
• Impeccable customer service values.
• Comfort with a high-paced dynamic work environment.
• Strong team player mentality required.

Preferred Qualifications:

• Experience in event advising or event planning in a university setting is preferable.
• Experience with 25Live scheduling software, and Google Suite strongly preferred.

Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

Upload a resume.

Closing Date: July 21, 2026 Benefits:

UMBC offers a rich benefits package.

Regular and grant funded regular positions (Full benefits summary click here):

Generous Leave which includes accruing:

• 22 Days of Annual Leave
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement plans (including the choice of joining the pension plan)
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary:

Salary: $54,000 - $61,000 depending on qualifications and experience.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours: Full-time Type: Regular FLSA Status: Exempt Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Jul 16 2026 09:00 Eastern Daylight Time

Applications close: Jul 21 2026

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Current opportunities

Position Location Closes Coordinator, External Events UMBC Campus Jul 21 2026 UMBC is hiring an External Event Coordinator in Event & Conference Services! Join our event scheduling and advising team, streamline operations, and play a key role in shaping campus events for external users and summer conference guests.

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