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Coordinator, Facilities and S3 Administration

Tucker Parker Smith Group (TPS Group)

Culver City, CA

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JOB DETAILS
SALARY
SKILLS
Accounting, Accounting Close, Accounts Payable, Ad Hoc Financial Modeling, Administrative Skills, Advertising Operations, Amazon Simple Storage Service (S3), Analysis Skills, Ariba, Billing, Budget Management, Budget Reporting, Budgeting, Capital Budgeting, Communication Skills, Construction Support, Customer Support/Service, Data Analysis, Data Quality, Data Sets, Detail Oriented, Entertainment and Media, Facilities Management, Finance, Financial Administration, Financial Operations, Financial Reporting, Financial Services, Financial Systems, Journal Entries, Leadership, Maintain Compliance, Microsoft Excel, Multitasking, Onboarding, Organizational Skills, Payroll Administration, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Production Support, Project Tracking, Purchase Orders, Purchasing/Procurement, Reconciliation, SAP, Time Management, Variance Analysis, Writing Skills
LOCATION
Culver City, CA
POSTED
1 day ago
Financial Coordinator, Facilities & S3 Administration

Location: Culver City, CA (On-site)
Budgeted until 12/18/2026 with potential to extend / convert
Pay Rate: $30.00/hour
About the Opportunity
Join a global leader in entertainment where creativity, innovation, and world-class production come together. This role supports the day-to-day financial and operational functions that keep a major studio campus running efficiently. Working closely with Facilities, Backlot Operations, Finance, and Production support teams, you'll play a key role in payroll administration, budgeting, purchasing, financial reporting, and systems management.
This is an excellent opportunity for someone who enjoys analyzing data, improving processes, collaborating across departments, and supporting a fast-paced operational environment.
What You'll Do
Financial & Budget Administration
  • Monitor departmental and project spending and prepare Budget vs. Actual reports with variance analysis.
  • Assist with annual operating and capital budget planning.
  • Support monthly financial close by preparing journal entries, accruals, and account reconciliations.
  • Reconcile financial information between Archibus and SAP.
  • Prepare labor and maintenance reporting for department leadership.
Payroll & Labor Administration
  • Process union payroll using UKG.
  • Review, audit, and maintain labor hours within Archibus.
  • Process onboarding paperwork for union employees.
  • Prepare labor reclassification and correcting journal entries.
  • Audit timekeeping records to ensure accuracy and policy compliance.
Job Costing & Billing
  • Track labor, material, and vendor costs for job costing purposes.
  • Collect and reconcile billable labor and materials for Backlot trade services.
  • Prepare service billing journals and client billing for utilities such as stage power usage.
  • Research and resolve billing discrepancies.
  • Reconcile Backlot trade purchases and expendable costs.

Purchasing & Accounts Payable
  • Create purchase requisitions, blanket purchase orders, and payment requests.
  • Process invoices and quotes within Ariba.
  • Submit Vendor Maintenance Requests and ensure purchasing compliance.
  • Coordinate with Accounts Payable, vendors, and internal clients regarding payment status and invoice inquiries.
Systems & Reporting
  • Create and manage Archibus work requests.
  • Serve as a department resource for SAP, Ariba, Archibus, UKG, TAAS, and related systems.
  • Train and support users on financial systems and reporting tools.
  • Maintain data integrity across multiple systems.
  • Produce recurring and ad hoc operational and financial reports.
Administrative Support
  • Partner with Finance and operating departments to resolve accounting questions.
  • Participate in Facilities and S3 departmental meetings.
  • Support management with research, reporting, and special projects.
  • Maintain confidentiality of financial and personnel information.
Qualifications
Required
  • Bachelor's degree in Business, Finance, Accounting, or a related field preferred. Equivalent work experience will also be considered.
  • 4-6+ years of administrative, financial, accounting, or analytical experience.
  • Strong knowledge of accounting principles, budgeting, financial reporting, and variance analysis.
  • Advanced Microsoft Excel skills with the ability to analyze and report on large data sets.
  • Excellent organizational, analytical, and problem-solving abilities.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities while meeting deadlines with exceptional attention to detail.
Preferred
  • Experience supporting Facilities, Construction Trades, union environments, or the entertainment industry.
  • Experience with SAP, Ariba, Archibus, UKG, TAAS, or similar enterprise systems.
  • Knowledge of job costing, purchasing, payroll processing, and facilities operations.

About the Company

T

Tucker Parker Smith Group (TPS Group)

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