Coordinator, Facilities & Financial Administration - 1630

Must Have
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• SAP
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• Ariba
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• UKG or similar payroll system
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• Archibus or Facilities Management System
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• Job Cost Accounting
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• Budget vs. Actual Analysis
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• Journal Entries and Accruals
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• Purchase Requisitions and Purchase Orders
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• Accounts Payable Processing
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• Advanced Microsoft Excel
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• Financial Reporting
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• Payroll Administration
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  Responsibilities
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  • Monitor departmental budgets and prepare Budget vs. Actual reports with variance analysis.
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  • Support monthly financial close by preparing journal entries, accruals, and reconciliations.
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  • Process union payroll and audit labor hours for accuracy.
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  • Track labor, material, and service costs for job costing.
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  • Prepare billing journals and resolve billing discrepancies.
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  • Process purchase requisitions, purchase orders, invoices, and vendor requests.
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  • Coordinate with Finance, Accounts Payable, vendors, and operational teams.
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  • Maintain financial data across SAP, Ariba, Archibus, UKG, and related systems.
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  • Generate recurring financial and operational reports.
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  • Support department managers with financial analysis and special projects.
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    Qualifications
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    • Bachelor's degree in Business, Finance, Accounting, or related field preferred.
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    • 4 to 6+ years of financial, accounting, payroll, or administrative experience.
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    • Experience supporting Facilities, Construction, or Operations teams preferred.
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    • Experience working in union payroll environments is highly desirable.
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    • Strong understanding of accounting principles, budgeting, and job costing.
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    • Advanced Excel skills including reporting, lookups, and data analysis.
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    • Experience with ERP and procurement systems such as SAP, Ariba, UKG, and Archibus.
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    • Ability to manage multiple priorities while maintaining high accuracy.
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      Nice to Have
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      • Entertainment or studio operations experience.
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      • Knowledge of facilities maintenance and construction operations.
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      • Experience with TAAS or similar enterprise systems.
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      • Vendor management experience.
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      • Experience supporting capital projects and maintenance operations.
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