Coordinator, Facilities

Position Summary

The Facilities Coordinator maintains a clean and safe work environment for the buildings, responsibilities include actions related to building maintenance. This includes, but not limited to; overseeing general maintenance, contractor oversight, site safety, site security, landscaping services, shipping/logistics support, and other duties. This position includes a mix of manual labor and oversight of vendors and contractors who provide facilities related services.

This position is 100% onsite at our Southington, CT manufacturing facility.

Essential Duties & Responsibilities

• Work with outside service vendors and contractors to ensure work is completed according to specifications (HVAC, Landscaping, Moving, Vending, Plumber, etc.)

• Assist the Facilities Manager in all aspects of Building project and pick up supplies and materials as needed

• Facilitate bid process when required for facility projects (construction, consulting, new service provider, etc.)

• Create purchase requisitions in Oracle for Facilities

• Coordinate all site safety requirements (emergency evacuations, AED first aid, HAZCOM)

• Inspect and document all safety and facility equipment

• Act as an administrator for security system and manage badge requests/access

• Perform facilities related duties which include but are not limited to:

• Inspect and document all safety and facility equipment

• Assist in building projects and pick up supplies and materials

• Maintain inventory levels for all first-aid stations, coffee machines and janitorial supplies

• Relocation of office furniture and cubicle/workstation set-up or breakdown

• Replace light bulbs and Ballasts

• Hang artwork, whiteboards, monitors

• Assemble shelving and related equipment

• Coordinate and set up conference and/or training rooms

• Move furniture

• Work on special projects as they arise

• Manage and maintain company vehicle fleet

• Coordinate vehicle maintenance per manufacturer's recommended schedules and maintain maintenance records

• Ensure that company vehicle fuel levels are topped-off

• Maintain cleanliness and readiness of company vehicles

• Managing vehicle reservation schedule

• Maintain warehouse in a neat and orderly manner and in compliance with corporate policies, procedures and C-TPAT requirements

• Collect, package and process all mail and packages out of the San Clemente facility

• Receive, record and process all shipments into the San Clemente facility

• Conduct material handling activities for R&D and Product Configuration

• Maintain accuracy of R&D and Product Configuration inventories

• Conduct all related inventory transactions of warehouse inventories for R&D and Product Configuration

Knowledge, Skills & Qualifications

• Ability to speak, read and write English required
• Ability to speak read and write Spanish a plus
• Must be able to perform basic math calculations and navigate through complex computer programs accurately
• Must have strong verbal and written communication skills
• Must be able to work with minimum supervision
• Must be able to work in a fast paced environment
• Current forklift certification
• Proficient in Word, Excel, and Outlook

Education and Experience

• Must be 18 years of age
• High School diploma or GED equivalent
• Minimum 2 years of warehouse, materials handling, mail room, and/or facilities experience
• CMMS experience preferred

Physical Requirements and Work Environment

• The work environment is partially in an office setting, requiring frequent data entry and telephone use
• Must be able to work safely around heavy equipment in a fast-paced environment.
• Must be able to lift 80 lbs.
• Typically requires travel less than 5% of the time

ICU Medical has consistently provided you with clinical innovations that help solve real-world challenges.

With the acquisition of Hospira Infusion Systems in 2017 and Smiths Medical in 2022, we are now a global market leader with a complete line of clinically-essential IV therapy and high-value critical care products for hospital, alternate site, and home care settings.

We're ready to bring you consistent quality, innovation, and value in more areas than ever. Our focus allows us to bring you:

• Dedicated and non-dedicated IV sets and needlefree connectors clinically proven to provide an effective barrier against bacterial transfer and colonization.
• The industry's broadest IV smart pump offering covering large volume, pain management, and ambulatory needs.
• IV medication safety software providing full IV-EHR interoperability with the highest customer satisfaction and compatibility with more EHR systems than any other company.
• Significant US IV solutions manufacturing and supply capabilities.

ICU Medical EEO Statement:

ICU Medical is committed to being an Equal Opportunity Employer. We ensure that all qualified applicants receive fair consideration for employment regardless of race, color, nationality or national origin, ethnicity, sex, gender, religion or belief, marital or civil partnership status, sexual orientation, pregnancy or maternity, age, disability, or protected veteran status.

If you are an individual with a disability and need reasonable accommodation to participate in the employment selection process, please contact us at humanresources@icumed.com. We are committed to providing equal access and opportunities for all candidates.

ICU Medical EEO Policy Statement

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