Coordinator For Experiential Education & Student Services - Pharmacy

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

POSITION DESCRIPTIONThis position shares duties and responsibilities between the Office of Experiential Education (OEE) and the Office of Student Affairs (OSA) It is a shared position supervised by the Assistant Dean for Experiential Education (ADEE). The allocation of effort between the two areas is 60% OEE) / 40% OSA. The annual evaluation will be conducted by the primary supervisor, the Assistant Dean for Experiential Education (ADEE), in collaboration with the Assistant Dean for Student Affairs (ADSA).

DUTIES AND RESPONSIBILITIES

(A) Office of Experiential Education Duties (55%):

• Manage student compliance records for both matriculation and experiential education requirements.
• Verify submission and completion of required documentation from students and preceptors (e.g., vaccination records, evaluation forms, pre-rotation paperwork, and other compliance materials).
• Serve as the primary point of contact for students, preceptors, and site coordinators regarding compliance requirements and platforms used for student compliance tracking (e.g., myRecordTracker, Relias).
• Provide secondary administrative support to the Director of Experiential Education (DEE) for onboarding documentation processes.
• Coordinate annual and as-needed recertification requirements for P1-P3 students, including intern licenses, HIPAA training, bloodborne pathogen (BBP) training, BLS certification, TB testing, immunizations, drug screening, and background checks.
• Facilitate the execution, renewal, and revision of affiliation agreements with experiential sites.
• Provide administrative coordination for the Global Experience Exchange Program.
• Manage dissemination of certificates for Oregon Board of Pharmacy-approved continuing education (CE) programs offered by the School of Pharmacy.
• Assist the Office of Experiential Education (OEE) with annual updates to the Preceptor Manual and the Experiential Education section of the Student Handbook.
• Support the development, management, and maintenance of experiential education databases, including site and preceptor contact information and onboarding requirements.
• Collaborate with the EDEE, ADSA, and Senior Administrative Assistant (SAA) in planning and implementing the annual Career and Experiential Fair

(B) Office of Student Affairs Duties (40%):

• Assist the Assistant Dean for Student Affairs (ADSA) and faculty mentors in supporting student leadership development initiatives.

• Assist with provision, coordination, assessment, and administrative support for student leadership programs

• Assist in the development, implementation, and administration of policies related to student leadership programs and student organization activities, including:

• The selection process of student leaders for SOP committee membership and student governance.

• Student organization operations and procedures

• Event planning and risk management

• Budget oversight and financial record keeping with oversight from the Dean's Office

• Assist ADSA in developing or organizing training, resources, and assessment processes for student organization advisors, faculty mentors, and student leaders.

• Coordinate and provide administrative support for faculty and peer mentorship programs, including program resources and annual program assessment in collaboration with the ADSA.

• Assist in development, maintenance, and communicate an updated inventory of University and School resources available to students, including housing, financial assistance, scholarships, mental health, wellness, and community resources via maintenance of the Student Resources (Moodle) and scholarship web pages.

• Support planning and implementation of Office of Student Affairs events, including but not limited to Community Days, White Coat Ceremony, Graduate Awards & Hooding Ceremony, Orientation Week, P3 Return to Campus Week, Annual Career ad Experiential Fair, Annual Research Showcase, and other events supporting PharmD and MSPS students in the School of Pharmacy.

• Coordinate the School's participation in the annual First Destination Survey in collaboration with the Office of Institutional Research.

• Lead efforts to maintain high student response rates for job placement and post- graduation outcome data collection and prepare the annual AACP Job Placement/Gainful Employment report for the Dean.

• Collaborate with the ADSA, ADAA, and the Assessment and Quality Improvement Committee (AQUIC) in analyzing student outcomes data and supporting program improvement initiatives.

• Coordinate opportunities for on-campus speakers from community partners, professional organizations, and potential employers including maintenance of the School of Pharmacy Job Board.

(C) Other Duties (5%)

• Perform other duties as assigned by the Dean, ADSA, and ADEE, including service to the School, College, and University.