Coordinator for Fitness and Wellness

POSITION: Coordinator for Fitness and Wellness

DEPARTMENT: Campus Recreation

STATUS: Full-Time

Position Summary:

The Coordinator of Campus Recreation for Fitness and Wellness is required to oversee and manage all aspects of the Fitness and Wellness Program at Campbell University. While jobs and expected performance are delegated to other positions, the coordinator oversees all decisions concerning group exercise classes, personal training, small group training, and other fitness and wellness programming needs. The coordinator also manages assigned special events and handles various administrative tasks. The coordinator facilitates opportunities for students to participate in fitness conferences/events on and off campus.

Essential Duties and Responsibilities:

• University that include group exercise classes, personal training, small group training, special events, and wellness programs.
• This position is responsible for the safety of Campbell University students and their participation in group x classes, personal training, and other fitness events and must be both proactive and reactive to all potential risks of liability.
• This position will create policies to keep participants safe and know how to respond to emergencies and train staff to respond as well. This position must be able to make decisions as well as complete proper documentation during emergencies including accidents and incidents.
• This position determines what group x classes are offered and the risks/liability associated with offering each format (includes scheduling over 600+ classes per year, reaching 3000+ participants)
• The position oversees all personal training including hiring staff, lead staff working toward certifications, pairing clients and trainers, and securing all filing of client information.
• This person is responsible for ensuring all safety measures are in place and student staff are trained on how to respond to accident and incidents and complete appropriate documentation.
• This position is responsible for making decisions about emergencies, accidents, and incidents
• Ensure that all Release of Liability Waivers have been complete through IMLeagues before students participate in Intramural programs
• When not on site for programs, the position is on-call for student employees during evening and early morning hours of programs
• This position is responsible for all aspect of the hiring, training, mentoring, and termination of all fitness employees including group exercise instructors, personal trainers, and other staff as needed (roughly 30 during the year). The position is trained and aware of all HR policies and understands the process for hiring and terminating employees including institutional and federal work study.
• Implement methods of assessment for the fitness program and its personnel.
• Provide leadership and directions to one graduate assistant for fitness, group exercise instructors, personal trainers, as well as other student employees as needed.
• Stay up to date with all fitness staff certifications including CPR and First Aid, as well as any group exercise instructors' fitness certifications.
• Develop, recruit, and teach group exercise and personal training instructor courses to interested students
• Responsible for the marketing of current Fitness and Wellness programs.
• Participating in long-range planning; implementation of programs and assuming other responsibilities as directed by the Director of Campus Recreation.
• Oversee the planning and implementation of both the Fitness and Wellness program budgets to include equipment and supply needs.
• Lead and/or assist with special events hosted by Campus Recreation, and act as a liaison between the Department of Campus Recreation and the Campbell University community.
• Oversee equipment and supply purchases following university purchasing guidelines and maintain inventory for the Fitness and Wellness program as well as assist with the maintenance of current fitness equipment.
• Develops the annual budget for Fitness equipment and supply needs as well as projected staffing needs based on program offerings
• Assist in policy and procedure development, budget preparation, risk management policies, safety regulations and emergency procedures.
• Develop policies and procedures to help mitigate liability and risk management within Fitness and Wellness.
• Perform regular evaluations of fitness programming, report results and recommendations to Director.
• This position will be responsible for ensuring all HR paperwork has been completed and keep accurate records and approve payroll each month for student employees.
• Teach at least two group exercise classes per week and be readily available to substitute as needed.
• Be an active member of NIRSA including, but not limited to, attending state, regional, and national conferences as well as presenting educational sessions at those conferences.
• Recruit, evaluate and select dance team members each season
• Designated scholarships for dance team members as appropriate
• Schedule & coordinate training sessions, practices and in-game routines
• Work with various groups in community service outings
• Assist Athletics Marketing staff in promotion of events
• Must maintain regular office hours and be available during those times, unless needed at events.
• Report to the Director of Campus Recreation on appropriate topics of importance and need.
• Other duties as assigned by the Director of Campus Recreation.
• Maintain a professional appearance and demeanor at all times.
• Uphold and abide by Campbell University policies and procedures, including but not limited to Title IX, and Information Security, including but not limited to; FERPA and other state and federal mandates.
• Other job related duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education/Experience:

• Bachelor's degree required. Master's degree preferred in recreation, physical education, exercise science/physiology, public health, or related field.
• A current certification must be held from either the Aerobic and Fitness Association of America (AFAA), American Council on Exercise (ACE) or the American College of Sports Medicine (ACSM). Preferred experience in implementing group fitness and personal training programs.
• 1-3 years' experience in Campus Recreation (2 years as graduate assistant will count as 1 year of full-time experience).
• Experience in a higher education or non-profit sector desired

Knowledge, Skills, and Abilities:

• Ability to communicate effectively to all groups through both oral and written channels
• Strong interpersonal, organizational, and time management skills
• Comprehensive computer skills, with the ability to learn and utilize new and emerging technology
• Familiarity with/Knowledgeable regarding IMLeagues, WhenToWork, Connect2Concepts, and other similar Campus Recreation software's
• Knowledge of /Proficiency with /Advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and standard methods of digital communication, including web/text/chat platforms
• Demonstrate tact, a positive attitude, courtesy and discretion in dealing with students, faculty, staff, and the public.
• Work independently as well as function effectively in a team and within a diverse group of people.
• Exercise independent judgment in complex, new, and/or stressful situations.
• Manage multiple, concurrent projects, and meet set deadlines
• Adaptability, flexibility and a willingness to work in a changing environment
• Ability to work regular evening or weekend hours
• This position demands accuracy, honesty, integrity and the ability to work within the Christian mission of Campbell University.