Coordinator for the Department of Art & Communication & the Department of Performing Arts

Career Opportunities at Ohio Northern University

Job Summary:

This position is primarily responsible for supporting the functions of the academic programs of Art & Design, Communication & Media, Music, Musical Theatre, and Theatre. Chief tasks include general administrative functions, assisting students and faculty, maintaining budgets, and other specific tasks as assigned.

Job Description:

Perform all financial activities associated with school and program accounts, including budget tracking and auditing, credit card purchases and reconciliation, submission of purchase orders, etc.

Complete and submit Semester Course Offerings schedules and changes to the Registrar

Maintain student records and financial records

Maintain and order office and teaching supplies

Complete adjunct contract requests in coordination with Director and Department Chair

Maintain syllabi, faculty office hours, and department meeting minutes electronically

Hire, schedule, and supervise student workers

Assist with organization of department and program events

Support various needs of students and faculty

Other duties as assigned

Coordinate international and national guest artist visits 

Apply for licensure and rights for all in-house productions; acquire and return scripts and scores to licensing companies.

Attend Department and Program meetings and take accurate and thorough documentation of meetings.

Draft, maintain and submit practicum credit forms to the Registrar’s oce for departmental productions.

Manage all keys for PAC building, bulletin boards and directories

Schedule PAC classrooms for both academic and non-academic purposes.


Percentage Of Total Time: 30%
 

Responsibility / Duty: Monitor department budget and track expenses. Responsible for purchasing for the department, overseeing department travel and credit charges.
 

Percentage Of Total Time: 20%
 

Responsibility / Duty: Responsible for department schedules: Meetings, classroom assignments, assistance with semester course assignments and load documents
 

Percentage Of Total Time: 30%
 

Responsibility / Duty: Department-specific accounting/planning, such as planning for travel for guest artists, keep department files and records.
 

Percentage Of Total Time: 20%
 

Responsibility / Duty: Primary contact with and provides necessary department information to the university, deans’, registrar’s and controller’s offices.

Required Skills:

Excellent communication, organization, and time management skills

Excellent attention to detail

Knowledge of standard office policies and procedures

Knowledge of University administrative policies

Proficiency in Microsoft Office products

Ability to learn and work with various software programs

Strong initiative skills

Ability to manage and supervise student workers

Ability to perform complex procedures using appropriate analytic skills

Minimum Qualifications:

Bachelor’s Degree or equivalent experience

At least two to five years of similar office experience

Your next professional chapter begins here!

ONU is an equal employment opportunity employer. Accordingly, no person shall be discriminated against on the basis of race, color, sex, gender identity, transgender status, religion, national origin, age, disability, sexual orientation, marital status, military or veteran status, genetic information or any other category protected by federal, state, or local law. This policy applies to all areas of employment including recruitment, hiring, training and development, promotion, transfer, compensation, benefits, discipline, separation and other terms, condition and privileges of employment.