Hackman Capital Partners (HCP) is seeking an experienced Administrative Coordinator to join our Global Security & Technology Department to assist with a variety of operational and administrative activities. The coordinator must be multi-disciplined to support the Department with a wide range of responsibilities including incident tracking, project management, records management, vendor outreach and a variety of other responsibilities as needed. The primary responsibilities of the coordinator will be to provide administrative support to the department head as the department and related services are expanded, in addition to assisting with the coordination of security projects across our dispersed assets such as physical security installations/upgrades. The coordinator will report directly to the head of the department and support the entire department to achieve departmental and organizational goals.
Administrative Functions:
- Reporting directly to the head of the department, supports the entire HCP Global Security & Technology department
- Coordinate meetings, travel, asset visits, appointments, assessments, and security reviews
- Prepare and proofread correspondence, spreadsheets, reports, and presentations
- Assist with project management where needed such as for physical security installations
- Assisting with review of asset capital and operational expenditures related to security & technology
- Maintain and update GST databases and records in SharePoint and other systems
- Manage sensitive document control and records management process for GST
- Assist with vendor management including supporting the vendor risk management program
- Other duties as required by department head
Operational Functions:
- Serve as initial intake for non-critical incident reporting from assets, screening and forwarding to the department director where appropriate
- Assist HCP personnel traveling for work with security related questions telephonically
- Screen and process key, company badge IDs, alarm code, and lock requests, in coordination with key custodians and department leadership, to include periodic key audits.
- Providing support to the GST Department during incidents and emergencies.
Requirements
QUALIFICATIONS
What you will bring
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Sharepoint, PowerBI, PowerApps, and PowerPoint) and other computer systems
- Strong organizational and multitasking abilities
- Basic knowledge of security systems and protocols
- Excellent communication and interpersonal skills
- Ability to prioritize various projects, ongoing daily tasks, and high-priority situations to maximize efficiency
- Excellent verbal and written communication skills with the ability to follow up, as needed to ensure tasks maintain forward motion
- Ability to work autonomously
- Ability to protect highly confidential information and material
Physical Requirements
Ability to work outdoors and in varied weather conditions
Required Qualifications
- High School diploma or equivalent required
- Three or more years of experience in corporate security/law enforcement/information security roles and/or equivalent experience.
- Must be able to clear a comprehensive background investigation (to potentially include a federal security clearance) and maintain a clean motor vehicle record
- Certification in office administration or security management is a plus
It would be a plus if you have these skills…
- Experience supporting corporate security or workplace safety programs
- Familiarity with workplace violence prevention requirements and related compliance initiatives, including California SB553
- Experience working with physical security and access control systems such as CCure, Genetec, Milestone, Everbridge, AlertMedia, AlertUS, or similar platforms
- Experience supporting multi-site operations or geographically dispersed portfolios preferred
- Experience supporting training coordination or operational communications programs
This position is primarily based in Culver City, California. Occasional travel to company assets or project sites may be required. Position may occasionally support time-sensitive operational or incident-related activities outside of standard business hours.
Salary: $60-72k
Benefits
- Complimentary on-site valet parking
- Catered lunch provided on-site three times per week
- Fully stocked pantry featuring healthy snacks and beverages
- Regular team-building activities and social events
- 100% employer-paid medical benefits for employees
- Comprehensive dependent coverage
- Competitive 401(k) program
- Dog-friendly office environment
- Generous paid holiday schedule