Coordinator - International

Job Title: Coordinator - International
Location: New York, NY
Type: Contract

Overview
Provide administrative support to the SVP of License & International Strategy, their direct team, and total International team as needed, inclusive of the coordination of International Market Week

Responsibilities

• Provide administrative support to the SVP of License & International Strategy, including managing calendars, scheduling meetings across multiple time zones, and coordinating international market week activities.
• Manage travel arrangements, prepare detailed itineraries, handle visa processes, and oversee the international travel budget with oversight from the Senior Manager - International Operations.
• Prepare presentations and communication materials for internal and external business partners, update confidential reports, and handle proprietary information with discretion.
• Manage notes and action items for weekly and monthly leadership meetings, town halls, and other key events.
• Coordinate International Market Weeks, including logistics, catering, and bookings.
• Manage Zipline International user access, setup, troubleshooting, and building guest access with security.
• Support senior leaders with administrative tasks such as IT tickets, onboarding, meeting room bookings, and supplies procurement.
• Assist with flexible hours as needed to accommodate travel and international collaborations.

Requirements

• Associate’s or Bachelor’s degree or equivalent experience required
• 5+ years supporting executive leadership in a high-touch environment preferred
• Experience managing extensive international travel schedules and visa applications
• Familiarity with expense systems such as Concur & Ariba or similar platforms
• Strong organizational, analytical, prioritization, interpersonal, and problem-solving skills
• Excellent verbal and written communication abilities
• Proven ability to work effectively in a multicultural environment
• Collaborative team player with the ability to adapt in a fast-paced setting
• Self-motivated with attention to detail, deadlines, and reporting
• High proficiency with Google Workspace and Internet applications

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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