Coordinator

Lancesoft

MINNEAPOLIS, MN

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JOB DETAILS

SALARY

$23

SKILLS

Administrative Skills, Billing, Construction Inspection, Construction Safety, Customer Support/Service, Detail Oriented, Documentation, Establish Priorities, Facilities Management, Follow Through, Maintain Compliance, Maintenance Services, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Network Connectivity, Offshoring, On Site Support, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Project Tracking, Project/Program Coordination, Property Management, Record Keeping, Records Management, Spreadsheets, Support Documentation, Team Player, Time Management, Writing Skills

LOCATION

MINNEAPOLIS, MN

POSTED

13 days ago

Shift: 1st shift, Monday-Friday
Duration: 06 Months
Pay range: $23.00 - $23.00/hr.
100% Onsite at Minneapolis Minnesota 55403
Job Description.

Must Have

2+ years of experience in administrative support, operations coordination, office administration, project coordination, facilities support, property management support, customer support, or similar operational roles.
Ability to learn new systems and follow established processes.
Experience maintaining spreadsheets, trackers, or operational documentation.
Experience managing multiple priorities in a fast-paced environment.
Proficiency with Microsoft Outlook, Excel, Word, and Teams.
Strong written and verbal communication, organization, and problem-solving skills.

Overview

The Compliance Operations Coordinator provides high-volume administrative and operational support for the Property Management team across building safety assets, including fire systems, security systems, and elevators/escalators. The role coordinates permits, inspections, Field Service Requests (FSRs), work orders, invoices, and related documentation to supports established compliance processes.

Success in this role requires strong organization, attention to detail, follow-through, and the ability to manage multiple priorities. Compliance expertise is not required. Training will be provided on company systems, property processes, and compliance procedures.

Regular in-office support is required for mail, permit documents, checks, shipping, and other document-handling activities.

Key Responsibilities

Administrative & Operations Support
- Monitor, triage, and route inboxes supporting permits, inspections, and building safety activities.
- Track permits, violation notices, false alarms, inspections, work orders, FSRs, and follow-up actions.
- Coordinate with stores, vendors, local agencies, internal partners, and offshore support teams.
- Maintain trackers and status updates, escalating questions or exceptions as needed.

Documentation & Record Management
- Review inspection and supporting documentation for completeness before routing.
- Maintain inspection records, FSR documentation, violation records, and related files.
- Prepare document packages and support administrative recordkeeping.

Work Order & Invoice Support
- Monitor work orders, aging reports, and administrative follow-up.
- Review, validate, and route invoices for processing.

Physical Document Support
- Sort, scan, mail, and track permits, invoices, checks, applications, violation notices, and alarm key shipments.
- Support mailing and shipping.

Reporting
- Maintain trackers, dashboards, checklists, and process documents.
- Coordinate routine work with offshore support teams.
- Escalate complex or time-sensitive issues as needed.

Core Skills
- Administrative coordination
- Organization, attention to detail, and follow-through
- Documentation and records management
- Microsoft Outlook, Excel, Word, and Teams
- Multi-tasking and prioritization
- Vendor and stakeholder communication
- Work order and operational tracking

Success in This Role
- Maintains accurate documentation and operational records.
- Keeps assigned work organized and on schedule.
- Proactively follows up and communicates status.
- Delivers consistent, accurate work while following established processes.

Employee Benefits:
At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:

Four options of medical Insurance
Dental and Vision Insurance
401k Contributions
Critical Illness Insurance
Voluntary Permanent Life Insurance
Accident Insurance
Other Employee Perks

About LanceSoft
LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch

About the Company

Lancesoft

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2000

WEBSITE

http://www.lancesoft.com/

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