The Department of Neurosurgery is dedicated to patient care, education, and research. This position plays an essential role by providing independent administrative support to department faculty and staff. The general responsibilities of this position include completing travel documents for faculty and staff in a timely manner, assisting faculty with credentialing and license renewal processes, providing backup timekeeper duties, outside billing processing, composing routine correspondence, basic accounting, data entry, and creation and maintenance of assigned administrative and accounting records. The incumbent must have good time management, communication, and organizational skills, as well as a strong ability to think critically. A high level of office computer skills is also required. This person must be able to work independently and to establish priorities for the on-going work of this office. Regular attendance is required to perform the functions of this position. Incumbent will maintain a customer-oriented awareness in acknowledging and responding to needs as they occur that customer satisfaction is met at all times. Essential Position Functions & Duties 35% ADMINISTRATIVE FUNCTIONS: Uses University approved forms to facilitate everyday activities such as professional travel, check requests, internal purchases, etc. Reviews and prioritizes mail, screens, and routes phone calls, and takes and delivers messages in a timely fashion. Maintains and reminds assigned faculty about required medical, pharmacy, and hospital credentials and licenses, completing payments when necessary; maintains a list of all licenses, dues, and subscriptions. Manage and maintain MS3/MS4 Neurosurgery elective course requirements and rotation schedules. Ensures compliance with State and LSU Systems policies and regulations. Keeps record of assigned faculty and fellows licenses, certifications, dues, subscriptions, etc. Composes and types correspondence and PowerPoint presentations. May, at times, type letters, memorandums, grants, manuscripts, book chapters, etc., from complex rough drafts, which may involve special formats and complicated footnotes, ensuring correct grammar, punctuation, and spelling. 20% PURCHASING AND REIMBURSEMENTS: Uses University forms to facilitate common activities such as check requests, internal purchases, etc. Purchases items using requisitions and purchase orders in PeopleSoft or purchasing cards for the department and staff, as well as Research and Clinical Faculty, as needed. Uploads receipts to purchasing card Works system provides signed packing slips to Shipping and Receiving and works with Business Manager to solve issues with any products received. 15% DEPARTMENT TRAVEL: Completes prior approvals for staff attending conferences, tracks travel submitted and completes travel expense vouchers when they return. Assists with scheduling flights and follows up with the Travel department on outstanding requests and reimbursements. Tracks and monitors faculty spending to prevent the overuse of budgeted travel funds. 10% CREDENTIALING: Assists with the credentialing process for new faculty as well as renewals. Follows up regarding expiring licenses and assists in the renewal process. Assist faculty with entering and tracking CMEs for license renewals. 10% OUTSIDE BILLING: Assists the Business Manager with accurate and timely processing of outside billing, including confirmation of service dates and preparation of operative notes, face sheets, and required documentation for submission to Ochsner Billing. 5% BACKUP TIMEKEEPER DUTIES: Basic data entry for time and attendance produces biweekly timecard reports and payroll certifications. Monitors leave for excessive absences or missing clock-ins. Works with staff to get necessary forms submitted to the Payroll department. Non-Essential Position Functions & Duties 5% Marginal Functions (5%) Performs other related duties and responsibilities as assigned.