Administrative Skills, Analysis Skills, Building Codes, Communication Skills, Construction Inspection, Data Analysis, Data Collection, Data Processing, Environmental Regulations, Establish Priorities, Facilities Management, First Aid, Food Safety, Food Services, Head of Finance, Inventory Management, Lift/Move 50 Pounds, Maintain Compliance, Operational Support, Operations Management, Organizational Skills, People Management, Pest Control, Physical Demands, Problem Solving Skills, Project/Program Coordination, Regulatory Requirements, Safety/Work Safety, Service Delivery, State Laws and Regulations, Strategic Planning, System Operations, Systems Maintenance, Time Management, Willing to Travel
PURPOSE OF POSITION
The job of the Coordinator of Operations and Facilities is done for the purpose/s of
implementing, managing, and maintaining an efficient program to coordinate the daily
operational needs of programs, personnel, and facilities to ensure a safe and comfortable
environment for the students and staff of DCIU. As well as provide support for the asset
management and capital improvement planning.
ESSENTIAL FUNCTIONS
- Collaborates with the DCIU Supervisor of Facilities, center supervisors, and program personnel to develop, monitor, and implement a maintenance schedule for all systems, facilities, and vehicles utilized by DCIU and students for the purpose of ensuring a safe environment and an efficient functioning program.
- Communicates with administrators, DCIU personnel (e.g., CFO, Operations Supervisor, etc.), and outside organizations (e.g., coordinating activities, resolving issues and conflicts, exchanging information, participating in meetings, workshops, and seminars, etc.) for the purpose of conveying and/or gathering information required to perform functions.
- Coordinate a variety of assigned projects and activities (e.g., school bus safety inspections, food service inspections, building inspections) for the purpose of delivering services in compliance with established guidelines.
- Coordinate with the Supervisor of Facilities to establish long and short-range plans for the assigned administrative responsibilities (e.g., policies, procedures, staffing, materials, equipment, space requirements, repairs, operation of environmental system, etc.) for the purpose of ensuring program objectives are achieved in the most efficient and timely manner.
- Assist in implementing comprehensive programs (e.g., for care of the ground around facilities, pest control, Safe Schools, etc.) for the purpose of ensuring the cleanliness, maintenance, safety, and security of DCIU facilities and transport vehicles, ensuring compliance with federal, state, and local environmental regulations.
- Assists with closing, moving, and locating and evaluating new facilities and learning spaces, including the development of a comprehensive security and safety program for the purpose of ensuring that the program functions safely and efficiently and supports daily operational needs.
- Collaborate with Head Custodians to maintain inventory (e.g., fuel, oil, first aid, and cleaning supplies, etc.) for the purpose of ensuring availability of items for a safe and clean environment while limiting the amount of waste and overstocking of supplies.
- Assist with personnel administrative functions (e.g., hiring, training, supervising, evaluating, providing professional development opportunities, etc., for the purpose of maintaining adequate staffing, enhancing productivity, ensuring program outcomes are achieved, and meeting regulatory requirements.
- Responds to inquiries from a variety of internal and external parties (e.g., staff, parents,
students, public agencies, etc.) for the purpose of providing information, facilitating
communication among parties and/or providing direction.
- Utilizes data from a variety of sources (e.g., Fiscal, work orders, requisitions, etc.) for thepurpose of projecting the present and future operational needs for the program.
- Attends project meetings for the purpose of maintaining open lines of communication,
monitoring processes, and analyzing data.
- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
- Performs other duties as necessary.
KNOWLEDGE & SKILL REQUIREMENTS:
Education Required: Community college and/or vocational school degree with study in a job-related area, or five or more years of progressively responsible related experience in facilities/operations. Understanding of PA state regulatory building codes for schools
Certification Required: None
Experience Required: Job-related experience is required
SUPERVISION OF PERSONNEL:
Support personnel in the facilities department
PHYSICAL/MENTAL/ENVIRONMENT:
Physical Demands: Activities: Sit 50%; walk stand 50%
Lifting: Some lifting, up to 50 lbs.
Travel: Daily site-to-site travel in Delaware County
Vision: Normal
Mental Demands: Interpret, analyze, organize, prioritize, evaluate, and problem solve.
Environment: Normal office and classroom environment