Coordinator of Payroll & Enterprise Systems

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To guide and support the District with payroll and corresponding financial and human resource software systems. Ensure payroll complies with applicable state and federal laws and regulations. Provide appropriate District staff with the necessary tools and services that are mandated by the State and essential for sound business and human resource practices. This includes supporting and troubleshooting the Finance/HR software systems.

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Education/Certification:

Bachelor's degree in business administration, accounting, or other related field.

Special Knowledge/Skills:

• Knowledge of Fund Accounting Systems, Payroll and Human Resources

• Prefer Technical knowledge of Munis and Red Rover Financial and Human Resources Software Systems

• Prefer knowledge in report writing with tools such as SSRS, Cognos, Crystal Reports

• Preferred experience in relational databases (such as Microsoft SQL)

• Preferred knowledge of School Business/Finance, Human Resources, Payroll, Employee Time Management, Substitute Systems, and Content Management Systems

• Ensure strict adherence to all statutory deadlines across local, state, and federal jurisdictions

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• A minimum of 5 years of experience in payroll, business office, and management of financial and human resources software systems.

• Experience working in a team environment, including coordination with the Business Office, Human Resources and Technology Departments.

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Payroll

• Implement payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions.

• Support payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance.

• Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.

• Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.

• Process and resolve direct deposit and other banking interactions.

Software Management

• Coordinate and collaborate with the District team as it relates to the financial and human resources software systems.

• Create and run reports using reporting tools such as SSRS, Cognos, Crystal Reports as requested

• Ability to manipulate and query MS SQL database using SQL.

• Test and Implement changes to existing systems caused by statutory changes, or new ideas submitted by users.

• Develop, conduct and/or assist with training programs as needed by end users.

• Support and train end users as needed to ensure minimal disruption for administration and campuses.

• Responsible for system workflows, securities, and roles.

• Ensure District stays current on software versions offered by providers.

• Coordinate with other departments regarding Finance and HR PEIMS reporting.

• Read and assist with interpretation of State and Federal laws and recommend required changes to software.

• Analyze problems, and incidents reported by end users and log cases with vendors as necessary then test fixes from vendors as needed.

• Maintain, and if necessary, develop documentation on district's software system's processes and procedures.

Communication:

• Communicate with supervisors and co-workers regularly.

• Must demonstrate ability to communicate effectively (verbal and written).

Personal Qualities:

• Must demonstrate positive customer service relationships.

• Should constantly demonstrate proactive attitude in securing information, keep informed of software modifications and enhancements, assess impact of technical documentation, anticipate customer needs and recommend solutions.

• Must maintain emotional control and exercise reasoning problem solving skills while under stress.

• Exhibit self-motivation and the ability to generate and meet program objectives and demonstrate the persistence to ensure high levels of quality, and effectiveness.

• Must exhibit confidentiality.

Professional Growth and Development:

• Requires continuous updating of knowledge through self-study, self-discovery, tutorials, and classes.

Other:

• Ability and availability to remotely trouble-shoot and resolve problems during off-hours.

• All other duties as assigned

Supervisory Responsibilities:

None

Equipment Used:

Standard office equipment, Munis, personal computer, and peripherals.

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Occasional prolonged and irregular hours. Occasional districtwide or statewide travel.

Mental Demands/Physical Demands/Environmental Factors:

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

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