Coordinator-Payroll

Job Title: Coordinator - Payroll

Job Summary:

The Payroll Coordinator will be responsible for maintaining employee records for new hires, pay changes, terminations, and assisting and reviewing the daily operations of payroll processing and checking for accuracy. This position will also be responsible for reviewing the TRS TEAMS reporting and submissions for the state while ensuring organizational compliance with federal and local regulations, auditing, and non-discrimination laws.

Primary Purpose:

The primary purpose of this position is to assist with the daily operations of payroll processing, process new hires and status changes for all contract employees, calculate retro pays and overpays, and coordinate and perform payroll processing procedures, set-up payrun, and run precalcs.

Responsibilities and Duties:

• Assist with the daily operations of payroll processing
• Process new hires and status changes for all contract employees
• Calculate retro pays and overpays
• Coordinate and perform payroll processing procedures, set-up payrun, and run precalcs
• Review and assist TEAMS reporting and verify payment
• Be familiar with all rules, regulations, and changes applicable to TEAMS reporting
• Ensure accuracy with TRS data and TRS 6 and TRS 8 forms
• Monitor, retrieve, and process bank reversals from direct deposits, closed accounts, etc.
• Assist with planning and implementing payroll continuous improvement processes
• Ensure written procedures are in place, followed, and updated for desk duties as necessary
• Ensure the recovery of funds due to payroll processing errors
• Coordinate and provide cross-training on new hire processing
• Assist manager with payroll processes and reviewing new hire changes, return to work, and payoffs for accuracy
• Ensure timely payroll processing
• Assist employees with payroll-related inquiries
• Be familiar with all Board policies related to payroll, including DEC, local, and DED local, as which relate to new employment processing and the application of salary
• Submit ACH tape for direct deposit
• Setup new bank identifiers in eFinance
• Assist with uploading extra duty pay forms
• Be familiar with TimeClock Plus processes and time calculations
• Assist with processing payroll deductions and initiate payment
• Maintain varied payroll information for the purpose of providing an up-to-date reference and audit trail for compliance
• Maintain payroll records in accordance with records management retention schedule
• Monitor employee status for the purpose of ensuring accurate distribution of funds and payroll
• Perform all other duties as assigned

Working Conditions:

The usual and customary methods of performing the jobs functions require the following physical demands, physical mobility, standing, prolonged sitting, and use of a computer, some lifting, carrying, pushing, and/or pulling. This position may require traveling within the district and statewide travel. Mental demands include the ability to solve problems and deal with a variety of situations, interface with all levels of leadership, dynamic environment with changing priorities, and occasional irregular hours. Ability to be effective in both oral and written communication and the ability to maintain emotional control under stress.

Qualifications:

• Associate degree
• 60 hours from an accredited college or university
• 1 year payroll or job-related experience
• Preferred: 5 years payroll experience and TRS Reporting experience in public education

Special Knowledge and Skills:

• Proficient in Microsoft Excel and Word
• Highly accurate calculations and detailed data entry
• Skills to operate standard office equipment, including use of computer applications
• Use of English in both written and verbal forms
• Correct spelling, grammar, and punctuation
• Ability to communicate effectively with internal and external employees