Position Details
Posting Summary
College VP Business And Finance-DIV Executive Area VP Business And Finance Department Payroll & Disbursements
Posting Detail Information
Posting Number S1754P Job Type Full Time, Regular Pay Type Nonexempt/Hourly Pay Grade E Campus Location WMU-Kalamazoo - Main Campus Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package. Number of Vacancies 1 General Summary
Performs advanced technical and analytical work supporting enterprise payroll operations, ensuring accurate, timely, and compliant payroll processing. Administers key payroll systems, resolves complex payroll and system issues, analyzes payroll data and configurations, reconciles liabilities, and leads system enhancements. Provides guidance and training to stakeholders while independently interpreting regulatory, contractual, and policy requirements.
Major Duties
- Processes payroll for multiple employee groups, ensuring compliance with University policies, collective bargaining agreements, and applicable regulations.
- Reviews and reconciles complex payroll transactions, analyzes and resolves payroll and timekeeping issues.
- Maintains payroll earnings, deduction, and tax tables; coordinates payroll schedules with campus departments; and supports year-end processing and paycard administration.
- Provides expert payroll guidance to departments on policies, procedures, and regulatory requirements. Develops and maintains training materials and documentation, delivers payroll and timekeeping training, and serves as a resource for complex payroll inquiries.
- Serves as administrator for the University's timekeeping system, managing security, user access, configurations, and workflows to support accurate payroll and workforce data.
- Provides advanced troubleshooting for integrated payroll and timekeeping systems, supports testing for system upgrades and enhancements, and participates in system implementations and process improvement initiatives.
- Validates retirement plan tax table limits to ensure employee contributions comply with annual federal and state thresholds.
- Maintains payroll bank reconciliations by researching variances and implementing corrective actions to ensure financial accuracy and integrity.
- Reconciles payroll liability, including city tax and union dues accounts, by identifying discrepancies, implementing corrective actions, and ensuring accurate and timely financial reporting and remittance.
Minimum Qualifications
- Associate's degree, or two years' college coursework in a related field from an accredited institution.
- Three year's relevant experience.
- Advanced skills with office software.
- Ability to manage and protect confidential and sensitive data.
- Strong organizational and analytical skills.
- Effective written, verbal, and interpersonal communication skills.
- Ability to work irregular shifts and extended hours, including evenings and weekends.
Desired Qualifications Special Instructions to Applicants
- External applicants should use the WMU - Application.
- Internal applicants should use the WMU - Internal Application.
Additional Position Information
- Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation.
- Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: https://www.wmich.edu/hr/enrollment-staff.
Physical requirements and working conditions
- Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
- Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have an associate's degree, or two years of college coursework, in a related field from an accredited institution?
Yes
No
- Do you have three years of relevant experience?
Yes
No
- Do you have advanced office software skills?
Yes
No
- Do you have the ability to manage and protect confidential and sensitive data?
Yes
No
- Do you have strong organizational and analytical skills?
Yes
No
- Do you have effective written, verbal and interpersonal communication skills?
Yes
No
- Do you have the ability to work irregular shifts and extended hours, including evenings and weekends?
Yes
No
Documents Needed To Apply
Required Documents
- Cover Letter
- Resume
- List of References
Optional Documents