Voyant Beauty believes our people are more than just employees; they're the driving force behind everything weachieve. Our culture fosters teamwork, respect, and camaraderie, ensuring that every individual's contribution isvalued and celebrated. We invest in their growth, providing opportunities for development and advancementwithin our dynamic team.
Voyant Beauty is a company that specializes in the development and manufacturing, of beauty, personal andhome care products. We work with various brands, retailers, and businesses to create customer formulations andproducts tailored to their needs. This can include skincare, haircare, bath and body products, fragrances, andmore. Essentially, Voyant Beauty serves as a one-stop-shop for companies looking to bring their beauty andpersonal care product ideas to life.
Safety is a core value at Voyant Beauty. We prioritize the well-being of our team members, ensuring a safe andsecure environment where everyone can thrive and excel.
If you're seeking to be part of a team where your talents are valued, your safety is paramount, and your effortscontribute to meaningful change, then Voyant Beauty is the place for you. Come join us and be a part of ourjourney.
A Brief Overview
The Quality Documentation Coordinator is responsible for managing controlled quality documentation-bothelectronic and physical-within a cGMP-regulated environment. This role ensures timely processing, tracking,archiving, and retrieval of critical records, including batch records, test sheets, Certificates of Analysis, andinternal specifications. The position serves as a key liaison between quality, production, subcontractors, andfulfillment partners, ensuring document integrity and compliance. The role requires a high level of attention todetail, confidentiality, and organizational skill.
What you will do
- Manage the flow, routing, logging, and archiving of internal and external controlled documents,document filing systems and retrieve records for departments/customers as needed.
- Complete batch reconciliations and review BOMs
- Coordinate shipment of first production samples to customers for approval and prepare documentationfor outgoing Quality shipments (e.g., FedEx/UPS).
- Release, hold finished goods in Access or related ERP systems. Ensure accurate documentation andtraceability.
- Track, maintain, and distribute documents from or to customers.
- Assist with preparation of quality issue reports. Maintain safety books and ensure compliance with safetyand cGMP standards.
- Maintain confidentiality while interacting across all levels of the organization
- Identify and act on documentation-related issues and implement solutions
- Assist with audits and inspections by providing requested documents
- Some duties may vary slightly by location
Education Qualifications
- High School Diploma or GED (Required) or
- Associate's Degree or coursework in Quality, Business, or Science (Preferred)
Experience Qualifications
- 1-3 years of relevant experience in documentation, manufacturing, or quality assurance (preferably in acGMP-regulated environment) (Preferred)
Skills and Abilities
- Accurately manage, track, and verify documentation with precision (High proficiency)
- Ability to read, write, and speak clearly and professionally in English (Medium proficiency)
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management systemsor ERP platforms (e.g., MAX, Access) (High proficiency)
- Manage multiple document workflows and prioritize tasks efficiently (High proficiency)
- Identify document control issues, propose improvements, and implement actions (Medium proficiency) · Handle sensitive quality and customer documentation discreetly (High proficiency) · Familiarity with current Good Manufacturing Practices (Low proficiency) To Staffing and Recruiting Agencies: Our company does not accept unsolicited curriculum vitae's or applications from agencies. We are not responsible for any fees related to unsolicited curriculum vitae's or applications and explicitly reserve its right to contact candidates presented in such unsolicited curriculum vitae's or application. Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability or veteran status. Voyant Beauty will consider requests for accommodations due to a disability impacting a qualified employee's ability to perform the essential functions of their position consistent with applicable laws. In addition to federal law requirements, Voyant Beauty complies with applicable provincial and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.