Corporate Admin

Job Description Summary:

The Corporate Admin Support, working under direct supervision,is responsible forproviding day-to-day administrative support tothe Public, Government Affairs, and Sustainability department. This is a key role that involves assisting with a wide range of administrative and operational tasks to ensure smooth and efficient department operations, including but not limited to calendar management, travel coordination, meeting preparation, correspondence management, and assisting with the creation of reports, documents, and presentation materials. The ideal candidate will be highly organized, detail-oriented, able to manage multiple priorities, and a skilledcommunicator and collaborator.

Job Description:

• Interactswiththe C-suite leadershipand supportteams, managing sensitive information and communications with a high degree of professionalism.  

• Performs diverse administrative duties and multitasks across competing priorities and deadlines in a fast-paced environment,demonstratingflexibility, adaptability, and problem-solving skills in responding to evolving organizational needs. 

• Facilitates travel arrangements for team members, coordinating flights, accommodation, and transportation to ensure smooth and hassle-free travel. 

• Assistsin organizing and planning meetings, events, briefings, conferences, and stakeholder engagements, including coordinatinglogistics, preparing materials, scheduling catering, and managing RSVPs.

• Supports the management of special projects, trackingprogressand following up on outstanding deliverables to ensure deadlines are met.  

• Manages incoming inquiries and correspondence, ensuringtimelyandappropriate responsesto stakeholders. Drafts, proofreads, and formats internal and external correspondence, presentations, and reports, communicating clearly and effectively with executives, internal teams, and external partners, and ensuring all documentation adheres to company standards. 

• Maintains an organized filing system for departmental documents, both physical andelectronic.Ensuresthat all records are properlymaintainedand compliant with company policies. 

• Processes invoice payments and check requests,assiststeam members in completing expense reportsin accordance withcorporate policies, and supportsthe tracking, reporting, and forecasting of department operating expenses. Manages courier services and tracks deliveries to ensuretimelyreceipt by intended recipients. 

• Acquiresjob skills, becomes familiar with organization policies, and completes routine to moderately complex assignments/tasks, while incorporating AI tools into daily workflows to improve efficiency and accuracy, and making suggestions for continuous improvement.  

• Adheres to establishedcompany, legal, and regulatory standards and guidelines in all dealings with organization data.

Education:

High School Diploma or General Educational Development (GED) certificate.Associate's or Bachelor'sdegree preferred.

Experience:

3+ years of relevant experience, preferably in corporate, government relations, public affairs, or energy-relatedfield.

Competencies:

• Strong initiative and a proactive, solutions-oriented mindset 

• Ability to adapt to changing priorities and manage multiple tasks simultaneously 

• Strong interpersonal, organizational, written, and verbal communication skills 

• Continuousimprovementphilosophy 

• Digital literacy

Skills:

• Executive support 

• Calendar management 

• Corporate & international travel management 

• Invoice processing 

• Recordkeeping & data management 

• Expense management 

• Discretion & confidentiality 

• Attention to detail 

• Relationship building

This job profile describes the general nature and level of work performed in this role.It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change andadditionalfunctions may be assigned as needed by management.

*The information under these attributes is to be provided by Devon.